We are seeking a highly organized, polished and discreet House Manager/Personal Assistant to support the UNHW family of a prominent international business Chairwoman.
Overview
The House Manager / Personal Assistant will act as the principal’s trusted aide, ensuring the smooth running of the household, coordinating personal and administrative matters, and anticipating needs before they arise. This is a hands-on and highly varied role requiring emotional intelligence, discretion, organization, and an eye for detail. The ideal candidate is service-minded, polished, and capable of switching seamlessly between managing a home, handling logistics, and supporting the principal in both personal and professional contexts.
Key Responsibilities
Household & Property Oversight
• Ensure the residence is maintained to the highest standard — clean, organized, and guest-ready at all times. • Liaise with cleaners, contractors, suppliers, and tradespeople; supervise ongoing maintenance or renovation work. • Oversee household purchases, deliveries, and inventory (furniture, art, linen, supplies, etc.). • Manage household budgets and payments; maintain expense records and reconcile accounts. • Maintain relationships with service providers (security, car maintenance, tech support, etc.). • Coordinate seasonal preparations (guest rooms, events, travel packing, etc.).
Personal Assistance
• Act as first point of contact and gatekeeper for the principal’s personal matters. • Manage diary and appointments; coordinate meetings, dinners, and social engagements. • Arrange travel: flights, transfers, itineraries, visas, accommodation, and restaurant bookings. • Handle personal correspondence, emails, calls, and document organization. • Assist with family logistics, school communication, and travel where needed. • Conduct online research, comparisons, and project coordination (e.g., art, furnishings, events). • Run errands, shopping, gift sourcing, wardrobe and packing support.
Project & Event Coordination
• Support ongoing projects such as interior design, art acquisitions, or property improvements. • Coordinate with designers, galleries, architects, and suppliers to ensure deadlines and standards are met. • Organize private events, dinners, and gatherings — liaising with caterers, florists, and
staff. • Ensure guests are welcomed and cared for to a high standard.
Qualifications & Skills
• 5+ years’ experience as a Private PA, House Manager, or Lifestyle Manager for a private household or UHNW individual. • Highly organized with a “nothing-is-too-small” attitude. • Excellent communication and interpersonal skills; polished, discreet, and trustworthy. • Proactive problem solver who can anticipate needs. • Comfortable with both office and household tasks — from scheduling meetings to managing builders. • Tech-savvy (Microsoft Office, Google Workspace, WhatsApp, travel apps). • Flexible schedule and willingness to assist outside standard hours when required. • Fluency in English; additional languages an advantage (French or Turkish appreciated). • Driving license preferred.
Work Conditions
• Based primarily in London with occasional travel. • Full-time position, including flexibility over weekends when required. • Reports directly to the Principal and works closely with the Office Director in Istanbul. • May coordinate with other household staff and external consultants. • The role offers a competitive salary. • It is located in Centre of London. • The role is for a UHNW family.