NHS Band 3 Salary: £25,760 - £27,476 per annum
Hours per Week: 37.5 full Time
Contract Type: Permanent
Do you enjoy a challenge? Do you have a keen eye for detailwith strong administration skills? Do you want to play a key role in theprovision of health records and information? If so, we are seeking enthusiasticand highly motivated individuals to join our expanding Information GovernanceTeam.
Your role will be to ensure both Trusts meet their legal andregulatory obligations associated with information governance and to ensurethat there are robust arrangements in place to continue to be well ledorganisations. This includes assurance and escalation as necessary.
Main duties of the job
Key Responsibilities:
* To provide an administrative support service to theInformation Governance (IG) Team, assisting with the daily processing ofSubject Access Requests and Freedom of Information Requests, ensuringcompliance with relevant legislation, Policies and Trust guidelines.
* You will be the first point of contact for all IG queriesand will be responsible for assigning these to the correct team member orresponding directly.
* You will be responsible for the processing of subject accessrequests and if required escalating queries or potential breaches intimescales.
* You will be responsible for the day to day recording ofSubject Access Requests, ensuring all requests are logged on the system andmanaged in a way that enables the Trust to comply with the requirements of therelevant legislation.
* You will be responsible for liaising with clinical servicesto ensure that relevant exemptions are applied correctly.
* You will be responsible for reviewing records and applyingthe Third Party Exemptions within the Data Protection legislation.
About us
Working as a partnership, both Isle of Wight NHS Trust andPortsmouth Hospitals University NHS Trust have a shared vision for excellencein care for our patients and communities; with a set of strategic aimsunderpinning how we will achieve this.
The single corporate service is delivered across bothorganisations. You may be based at either IWT or PHU and individuals may berequired to undertake business travel between sites. For leaders managing staffacross multi-site locations, you will need to be visible and provide in personleadership. The arrangements and frequency will be agreed locally.
The health and wellbeing of our staff is at the forefront ofeverything we do. We are proud to be able to offer our staff some fantasticbenefits including our on-site Nursery, access to our free Beach Hut for thoselong summer days, our on-site Wellness Centre including a gym and a swimmingpool, access to our fantastic staff networks including LGBTQ, Race Equality andDisAbility, and awards ceremonies to recognise your achievements. We believe wecan offer support to all of our staff when they need it the most.
We welcome the unique contributions that you can bring interms of your education, opinions, culture, ethnicity, race, sex, genderidentity and expression, nation of origin, age, languages spoken, veterans' status, colour, religion, disability, sexual orientation, and beliefs.
Job responsibilities
As the single corporate service will be delivered across both organisations, individuals may be required to undertake business travel between sites. The frequency and arrangements will be discussed on an individual basis and the staff mobility local agreement will apply.
For our leaders managing staff across multi-site locations, they will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
* To provide administrative support service to the Information Governance Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
* The post holder will be the first point of contact for all Information Governance queries and will be responsible for assigning these to the correct team member or responding directly.
* To be responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales.
* To assist the Information Governance team in ensuring high standards of Information Governance are implemented and maintained throughout the Trust.
* Contribute to the Trusts compliance with the Data Security and Protection Toolkit.
For further details please refer to enclosed job description.
Person Specification
Skills and Knowledge
* Knowledge and understanding of the Data Protection Act 2018 / GDPR /Freedom of Information Act and its application.
* Knowledge and understanding of the basic use of IT applications (e.g. Microsoft word, email).
Qualifications
* G.C.S.E (or equivalent) grade.
* 4 or above in English and Maths.
Experience
* Practical experience of Microsoft Office applications e.g. Word, Excel, etc.
* Excellent verbal, telephone, and written communication skills.
Employer name
Isle of Wight NHS Trust
Address
Health Records Department
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