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Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Worthing Hospital Town Worthing Salary £24,465 Per annum, pro rata Salary period Yearly Closing 02/10/2025 23:59
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First. In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form:
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
If you have good organisational skills and have high attention to detail, an opportunity has arisen for a clerical assistant position within the General Surgery department at Worthing hospital.
This varied role provides support to the administrative team, and consultant surgeons and multidisciplinary clinical team across three specialities - Colorectal Surgery, General Surgery, and Upper GI Surgery.
We are looking for an individual who has the ability to communicate effectively with colleagues, who ideally has previous office experience. Computer skills are essential.
Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team
If you think you have the qualities to fill this post, then please apply.
Training and support will be given to the successful candidate
There is one part time post available (27.5 hours per week), and the successful candidate will work at Worthing Hospital
Main duties of the job
To provide general clerical support to the medical secretaries, enabling them to provide an efficient and effective administrative service to the General Surgery consultants and clinical teams
Your role will involve working for a busy team supporting the General Surgery / Upper GI service at Worthing hospital. If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate
Specific duties include:
* Communicating effectively with colleagues
* To file, chase, retrieve and deliver medical notes, signed investigation reports and other documentation relating to patients
* To ensure all filing/scanning is carried out on a regular basis
* Maintain databases for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions
* Proficient use of MS Office
* Manage and prioritise own workload
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do
We look forward to receiving your application and the start of your journey with UHSussex
Detailed job description and main responsibilities
Please see the attached job description for full details of the responsibilities of the clerical assistant role
Person specification
Qualifications
* Educated to GCSE level with A-C / 4-9 Maths and English
Skills
* Good communication skills, both written and verbal
* Good knowledge of Microsoft Office
* Proven organisational skills
* Ability to work to deadlines
* Ability to work under pressure
* Evidence of having undertaken own development to improve understanding of equalities issues
* An understanding of the hospital environment
* An understanding of patient information systems
People management and development
* Flexible team worker
* Able to work under instruction
* Ability to use own judgement/initiative
* Ability to maintain confidentiality
* Awareness of Health & Safety issues, risk management, information governance and data protection
Equality, diversity and inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role).
* Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications
Further Information
For help with the application process for Nursing vacancies, please email uhsussex.nursingteam@nhs.net.
For help with the application process for Non-Nursing vacancies, please email uhsussex.nonnursingteam@nhs.net.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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