Executive Assistant
6 months
ASAP Start
HYBRID - 2 days City Office/ 3 WFH
My client, a global Information provider, are looking for an Executive Assistant to join their dynamic and thriving London head office.
Responsibilities
EA Duties
* Provide high-level executive support to the VP of Technology
* Proactively manage complex calendars, email and communications, anticipating priorities and upcoming deadlines
* Coordinate domestic and international travel, including visas, accommodation, logistics and pre-planning with internal and external parties
* Support interview coordination when required (remote and onsite)
* Manage expenses, invoices, purchase orders and cost code allocation for the department
* Establish and maintain files and records in line with data handling and confidentiality requirements
Office/Community Support
* Ensuring internal communications for the London office are clear, engaging and kept up to date across relevant channels
* Posting regular updates and key information on office Teams channels, Slack, and intranet pages
* Organising and coordinating monthly social events, office activities, and community initiatives in collaboration with stakeholders
* Ensuring spend on events remains within allocated budget; ordering supplies for London Wall Community events as required
* Acting as a connector across the London office, fostering a welcoming and inclusive community culture
* Working closely with facilities to support day-to-day community needs and office experiences
* Support head of house in handling queries and complaints
* Taking ownership of community-related administration and coordination, working closely with other community enablers to collaborate, connect and share best practices
Onboarding/Administration Support
* Provide administrative and operational support for the onboarding programme
* Manage onboarding logistics including session setup, calendar invites, attendee coordination, and communications
* Support the identification of eligible new starters and ensure timely, clear communication with both participants and hiring managers
* Coordinate tooling and setup, including Microsoft Teams meetings, supporting materials, access, and permissions
* Support post-programme activities such as follow-up communications, content archiving, and feedback coordination
You will bring
* Demonstrable experience supporting senior leaders in a complex, fast-paced and international environment
* Strong organisational skills with exceptional attention to detail
* Proven ability to manage multiple priorities independently and make sound judgement calls
* Excellent written and verbal communication skills, with confidence engaging a wide range of stakeholders
* A proactive, flexible, and solutions-oriented mindset, comfortable working in environments with ambiguity and evolving priorities
* Strong time-management and problem-solving skills
* Technology-savvy, with excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and a willingness to learn new communication tools and systems
* High level of professionalism, discretion, and personal integrity
* A collaborative team player who enjoys working with people and building positive, trusted relationships
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