OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award‑winning services within facilities management, hard services, cleaning, security and catering.
About The Role
Shift Pattern: Monday and Tuesday 08:30 to 17:00. Wednesday, Thursday and Friday 07:30 to 16:00. As a receptionist, you will be the first point of contact for visitors and callers, providing a professional and welcoming service. Reporting to the Facilities Manager, you will handle a variety of administrative tasks to support the smooth operation of the office.
Responsibilities
* Greet and direct visitors, ensuring they feel welcome and are assisted promptly. Provide them with necessary information or direct them to the appropriate person or department.
* Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
* Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
* Schedule appointments and maintain calendars, coordinating meeting rooms and ensuring all arrangements are in place.
* Provide general administrative support to the team, including filing, data entry, and managing office supplies.
* Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
* Assist with data entry and record keeping as needed, ensuring accuracy and confidentiality.
* Ensure accurate and timely communication within the office, relaying messages and information promptly.
Qualifications
* Right to work in the UK.
* Professional demeanor and appearance.
* Strong communication skills, both verbal and written.
* Ability to multitask and stay organized in a fast‑paced environment.
* Proficiency in using office equipment like phone systems and copiers.
* Friendly and welcoming attitude.
* Reliable and punctual, with a strong work ethic.
Equal Opportunity
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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