Overview
We are seeking a highly organised and detail-oriented Account/Office Administrator to join our team. This role plays a vital part in the day-to-day accounts and administrative operations of the business, focusing primarily on managing the accounts payable function. The successful candidate will be responsible for processing supplier invoices, reconciling accounts, and maintaining effective communication with both internal teams and external suppliers. Additionally, the role provides essential administrative support across the office to ensure the smooth running of operations.
Responsibilities
* Manage incoming invoices received via email, ensuring they are accurately logged into the system for approval and timely processing.
* Match and reconcile purchase orders and supporting documentation to validate invoice accuracy.
* Process supplier invoices efficiently, ensuring accuracy and adherence to payment timelines.
* Collaborate with other departments to ensure smooth operations.
* Ensure that all accounts payable activities comply with relevant financial policies, procedures and regulations.
* Respond to and resolve both internal and external inquiries.
* Communicate effectively with suppliers to facilitate invoice processing and resolve payment issues.
* Investigate and resolve outstanding or disputed creditor balances in a timely manner.
* Prepare monthly supplier statement reconciliations.
* Assist with ad-hoc financial and non-financial administrative tasks and reporting as required.
* Perform other general administrative duties as required by the business.
Skills and Experience
* Ability to work to deadlines and manage multiple tasks simultaneously.
* Excellent attention to detail and accuracy.
* Excellent organisational skills.
* Verbal and written communication skills.
Full training provided on systems, knowledge of CIS is an advantage.
Company Benefits
* Annual leave – 25 days plus 8 bank holidays, increasing with length of service.
* Medicash health cash plan – cashback for routine healthcare expenses including dental, optical, physiotherapy, and more.
* Employee Assistance Programme – confidential support services.
* 24/7 Virtual GP access – speak to a doctor any time.
* Gym discounts – access to a network of discounted gym memberships.
* mProve YOURSELF – tools for fitness, meditation, and mental wellbeing.
* Shopping discount portal – savings on retail, travel, and entertainment.
* Company pension scheme - available following three months of employment.
If you're looking for a busy and engaging role, apply today
Job Types: Full-time, Part-time, Permanent
Pay: £24,420.00-£25,500.00 per year
Benefits:
* Company events
* Company pension
* Free parking
* Health & wellbeing programme
* On-site parking
Work Location: In person