Equans is looking for an Contract Administrator to join our team in Media City - Manchester on a permanent basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.
The role holder will provide administrative support to the Peel Group Contract primarily working on the Quayside Contract with structured contract business delivery capability and the development of key relationships, robust systems, and processes.
What will you deliver?
1. Interface with multiple internal and external stakeholders in the administration of relevant business and contract processes
2. Support the account management team in ensuring the service agreement is always delivered to a high level.
3. Supporting business improvement projects/initiatives
4. Attend and administer KPI/SLA performance meetings as required with client and with subcontract providers.
5. Administration of process for quotes for ad-hoc service requests.
6. Support Account Management Team in the production of Client Monthly/quarterly reports. Recorder duties at contract review meetings
7. Specific Business System tasks
Coupa Raising POs Goods Receipting POs Resolve Invoice queries
8. SAP
Submit Annual leave, sickness & expenses. Raising ION for chargeable works. Invoicing.
9. Planon
Assist the Help Desk and Managers with ensuring site jobs are closed in a timely manner. Raise Planned Preventative Maintenance and Reactive works and distribute to engineers and ensure PPMs and reactive works in line with SLAs. Liaise with Subcontractors to ensure all reactive and PPM works ae closed down in accordance with SLAs,
10. Timesheets reconciliation with chargeable invoicing and liaising with Payroll and management in dealing with queries
What can we offer you?
On offer is a competitive salary, car or car allowance, bonus and benefits package, which includes;
11. 24 days annual leave (+ public holidays)
12. Life Cover equivalent to 1.5 times annual salary
13. Employee discount shopping schemes on major brands and retailers
14. Gym membership discounts
15. Cycle to work scheme
16. Holiday purchase scheme
17. 2 corporate social responsibility days per year
18. Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
19. Attractive Employee Referral Rewards Scheme
20. Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
21. 24/7 Employee Assistance Program and access to mental wellbeing app
Who are we looking for?
22. Understanding of FM business or similar environment
23. Able to work as part of a team and interact with Client and Suppliers
24. Excellent time management skills, able to work to deadlines
25. Working knowledge of MS Office including Excel and Outlook
26. Experience in using Planon or similar CAFM system
27. Experience in using business finance and administration systems such as SAP, Oracle, Coupa
28. Use of reporting tools such Power-Bi would be preferable but not essential.
29. Previous experience working in a high-end, fast paced environment
Who are we?
Equans is a world leader in energy services with nearly, employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
Equans 13, UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
Equans is a Bouygues group company.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act.
At Equans were committed to delivering a culture where everyones voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.
You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, Young Professionals, Veterans and Reservists Network (VaR).
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.