Fashion assistant
to join the Fashion division.
This is a position for a confident + organised team player. Proactive, can-do attitude is essential to support with maintaining our beautiful showroom so that we can continue to host press, stylists, VIP and influencer appointments. You will also whip the Fashion team into shape by setting the vital foundations of the agency and implementing productive routines to support the whole team. You will be overseeing the day-to-day organisation and movement of client samples to and from shoots as they come in and out of the agency.
Additional tasks will include coverage clipping, assisting with coverage collection (sourcing magazines if needed, etc) and feeding into overall brand plans under the guidance of your Account Managers and Account Executives.
Essential Duties + Responsibilities
* Day to day showroom operations - making sure samples are put away, hanging beautifully and that the space is welcoming and presentable
* Aware / to be trained on sample tracking system - Launchmetrics
* Processing orders / sample requests and sample returns accurately and in a timely manner
* Organising deliveries and managing logistics of fashion orders into the showroom
* Working closely with the fashion department to ensure efficient management of the showroom and events
* Reporting into the teams Account Executives and Managers
* Real-time Clipping coverage for fashion clients
* Monitoring social coverage across Instagram and TikTok
* Assisting in the packaging of mailers and send outs across clients
* Managing post office send outs and booking couriers for deliveries
* Keeping media, influencer and tastemaker databases up to date daily
* Assisting with administrative tasks, including but not limited to preparing documents for meetings and research + ideation
* Providing event and activation support as needed
* Monitoring social calendars to share upcoming events and opportunities with the team
* Actively engaging in social and cultural events, ensuring the agency are across new launches, must know faces and are represented accordingly
* Support the Office Manager in the good function of the agency space, including storage and packaging solutions
* Supporting of the team in making bookings and/or enquiries for events and meetings
* Coordinating work experience plans day to day
Expectations + Requirements
* Passionate about the fashion & lifestyle industry
* Excited by working in a fast paced, female first, ambitious, and creative workplace
* Bright, motivated and a self-starter brimming with ideas to share
* Extremely organised individual that takes pride in your work
* Able to multi-task while maintaining outstanding attention to detail
* Constantly up to date with emerging influencers + media landscape
* Proficient in Excel, Word, PowerPoint and Outlook
* Exceptional verbal and written communication skills
* Ability to execute tasks efficiently while working to deadlines
Location
5 days in office with discretionary WFH days signed off by Head of Department