Yellow Rail is looking for a proactive and highly organised
Executive Business Administrator
to work directly with our
senior leadership team including our MD and CEO
, while ensuring our compliance, commercial, and business operations run smoothly.
This is a varied, hands-on role where you'll balance executive administration with compliance management, bid administration, HR processes, and day-to-day office coordination. You'll be the go-to person wfor first hand support to ensure,
and the business runs efficiently and
systems are compliant,
If you thrive on variety, enjoy dealing with senior leaders, and want to play a key role at the heart of a growing rail business, we'd love to hear from you.
Responsibilities
* Deal directly with the CEO, MD, and senior leadership team on daily business matters
* Manage compliance activities including audits, document control, and supplier certifications
* Handle bid and sales administration, including tenders, submissions, and CRM updates
* Oversee HR administration, onboarding, training bookings, and contractor management
* Coordinate finance tasks such as raising purchase orders and supporting IR35 checks
* Maintain business systems for time & attendance, assets, and tooling records
* Organise travel, fleet, facilities, and events to keep operations running smoothly
* Manage general office operations, supplies, and facilities to ensure efficiency
* Contribute to internal communications, social media, and customer engagement activities
Qualifications
* Proven experience in a business administration, executive assistant, or office management role
* Strong organisational and time-management skills, able to prioritise across multiple tasks
* Excellent written and verbal communication, with strong attention to detail
* Confident dealing with senior leadership, external partners, and customers
* Knowledge of compliance, HR, or commercial administration processes is desirable
* Proficient in Microsoft Office 365 and comfortable using business systems/CRMs
* Professional, discreet, and able to handle confidential information responsibly
* Flexible, proactive, and able to thrive in a fast-paced environment