The role:
The Construction Administrator provides administrative and coordination support to project managers, site teams and directors to ensure construction projects run smoothly, efficiently, and in compliance with regulatory, financial, and health & safety requirements. This role involves document control, scheduling, communication management, procurement support, and general office administration.
Key Responsibilities:
Project Administration
1. Maintain and update project files, drawings, site documents, and correspondence
2. Prepare RAMS from a template for the Project Managers
3. Support project managers with project documentation
4. Prepare compliance documentation with the support of the Project Managers
Communication & Coordination
5. Review the training matrix and notify the project team of any actions i.e. courses required to be renewed
6. Assist with onboarding subcontractors: collecting RAMS, insurances, CSCS cards, and compliance documents
7. File compliance documents for the onboarding of permanent employees and enter the information onto the training matrix
8. Toolbox Talks – issue at the start of the week and chase completion so these can be filed evidence and put on the tracker as complete
9. Keep the vehicles up to date with MOT & Tax and ensure the vehicle checklist is completed weekly and any repairs booked in as needed
Health & Safety Administration
10. Produce site H&S documentation, including risk assessments, method statements and COSHH data, from templates
11. Assist with travel, accommodation, and equipment bookings for project teams
12. Update H&S audit trackers with agreed actions, chasing confirmation of actions, completion and filing the evidence of records
General Office Administration
13. Manage emails and correspondence
14. Assist with data entry and updating internal systems
15. Any Ad Hoc Tasks
The successful candidate:
16. Experience of working in the construction industry/similar is essential, along with knowledge and experience of risk assessments and method statements (RAMS)
17. Strong organisational and multitasking abilities
18. Excellent written and verbal communication skills
19. Proficient with Microsoft Office (Word, Excel, Outlook), and document management systems
20. Attention to detail and ability to maintain accurate records
21. Ability to work under pressure and meet deadlines