Countess of Chester Hospital NHS Foundation Trust, staff pride themselves on not only leading through clinical excellence, but also by creating an environment where all staff are valued and appreciated. To achieve this, the Trust has embarked on an exciting new strategy focused on continuous improvement.
Our vision is to improve the lives of our community and provide excellence in healthcare, through partnership and innovation
Our High Performance Culture will support everyone to be the best version of themselves by being true to our Trust vision, values and behaviours.
We welcome applications from colleagues from our local and neighbouring communities of all backgrounds and identities, who are currently under-represented within our region such as Black, Asian, Minority ethnic and those with disabilities.
As a region we are reviewing the way we work, and exploring how new working practices that support flexible working can create a positive work-life balance. As part of our recruitment process we will explore how our inclusive employment policies, flexible working, staff engagement forums, Trust facilities and services can be of mutual benefit.
Job overview
Working Full time: 37.5 hours per week
The post holder will be responsible for the delivery and maintaining of the Estates CAFM (Computer Aided Facility Management) and PPM (Planned Preventative Maintenance) system. This will involve:
1. Supporting the respective systems dashboards to enable efficient and accurate reporting for compliance monitoring to the Divisional Board and Estates Leadership Team as required.
2. Working in collaboration with the Estates Management Team and the Estates Officers in the scheduling and monitoring of PPM related activities. This will include liaising with contractors as required.
3. Reviewing compliance with the CAFM and PPM systems on daily basis and working in the first instance with the Estates Officers to resolve intances of non-compliance and escalating to the Estates Management team as required.
4. Training estates staff, including temporary staff e.g. agency on the use of the CAFM and PPM system if required.
5. Ensuring the CAFM and PPM systems are update to date with Trust Policies & Process (including SOPs), as well as national guidance and legislation.
The post holder will work in partnership with the Estates Administrator to ensure that the Helpdesk service is appropriately staffed and maintained during services hours.
Main duties of the job
Be responsible for the delivery and maintaining of the Estates CAFM (Computer Aided Facility Management) and PPM (Planned Preventative Maintenance) system.
Ensure the CAFM and PPM systems have suitable workflows and reporting efficiency.
Lead on the production and running of dashboards and reports.
Work in collaboration with all estates team for the purpose of updating the system in line with site changes.
Communicate and work in partnership with the Head of Estates and Estates Manager regarding independent inspections relating to the CAFM and PPM systems.
Ensure any compliance corrective actions are entered into the CAFM system and distributed to the correct personnel for remedial or other action.
Monitor the estates management systems and ensure they are usen an effective property management tool, relation to assets records, lease, licences etc…
Participate in departmental, divisional, and other meetings as required; ensuring documents and reports and/or dashboards for meetings are made available to senior management and stakeholders.
Directly support and work in partnership with the Estates Administrator to ensure that the helpdesk service is appropriately staffed and maintained during services hours
To be directly responsible for providing informed, timely and accurate support and training (as required) to the Estates teams at all levels on systems under your remit. Be a super user of the CAFM/PPM systems.
Support the Head of Estates in relation to CAFM and PPM system utilisation
Working for our organisation
The Trust’s services are provided from three locations:
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