At Eakin Healthcare, we put patients at the heart of everything we do. We are a family-owned global medical device company with a proud heritage of innovation and care. We deliver innovative solutions across Ostomy, Respiratory, and Surgical therapies, along with our Respond home delivery service. Founded over 50 years ago, we now have a team of over 700 dedicated people across three UK manufacturing sites, 12 international sales and distribution centres and export to over 60 countries. We've been recognised as a Great Place to Work And we're proud to be named among the Best Workplaces in Healthcare and Best Workplaces for Women.
At Eakin Healthcare, we're united by one mission: working together to improve lives - just like we've been doing for over five decades.
WHY JOIN US?
We're good at what we do – come and join us and you can benefit from:
* Blended Working
* Bonus
* 25 days holiday plus bank holidays (rising to 28)
* Option to buy holiday days
* Wellbeing Programme
* Health Cash Plan
* Pension
* Life Assurance
* Enhanced Maternity/Paternity
* Cycle to Work Scheme
* Referral Scheme
* Long Service Awards
* Free Parking
ABOUT THE ROLE
We are looking for a high-profile, confident, and self-motivated individual who can demonstrate exceptional performance in this pivotal role managing our Group payroll process. Reporting to the Finance Director Group Accounting this role is varied, challenging, and crucial in establishing best-in-class processes to drive immediate efficiencies while creating a scalable service function.
The successful candidate will be responsible for managing all payroll activities from start to finish. You will contribute to the efficiency and effectiveness of the finance department while providing key insights and support to the HR Department - particularly the Head of Compensation, Benefits & Data - as well as Group Operations.
This role can be based at any one of our three core sites in Comber, Coleraine or Cardiff.
KEY ACTIVITIES
* Ensure compliance with Financial Control Systems and Procedures Manuals
* Maintain the Group payroll instruction manual and ensure a trained "backup" resource is available to run payroll as needed
* Take full accountability for payroll processing and reconciliation, handling all aspects from start to finish, including calculating overtime, issuing tax forms, managing special cases (e.g., maternity/sickness), ensuring timely payments, and distributing payslips
* Ensure all statutory and voluntary payroll reporting requirements are met, with deductions paid to relevant bodies within required timeframes
* Account for and process Apprenticeship Levy payments to the relevant authority
* Manage payroll year-end processing (e.g., P35s, P60s, and P11Ds)
* Handle ad hoc payroll duties and reporting
* Maintain staff payroll and tax records
* Manage pension auto-enrolment and Real-Time Information (RTI) reporting
* Serve as the primary contact for Standard Life and employees regarding pension queries, ensuring timely production of employee uploads and pension contribution payments
* Calculate and process monthly payroll recharges to statutory entities
* Liaise with HMRC, statutory auditors, and external agencies on payroll-related inquiries and requests
* Address payroll-related queries, including staff inquiries, error corrections, and costing discrepancies
* Contribute to the salaries budget process
* Capture and report employee-related insurance information
* Lead all developments and legislative updates related to payroll, such as Gender Pay Gap reporting and National Minimum Wage compliance
* Oversee all payroll-related communications
* Identify and implement service efficiency improvements
* Establish a framework for potential future acquisitions
* Produce a monthly payroll report, including KPIs on business metrics such as headcount, direct labour costs, salary vs. budget, productivity measures, and standard hours earned for use in other Group operational metrics
* Support the wider Finance, HR, and Operations functions as required
Other
* To adhere to the company's Equal Opportunities policy and Dignity at work policy in all activities and to actively promote equality of opportunity wherever possible
* To be responsible for your own health and safety and that of your colleagues, in accordance with the company's' Health and Safety policy
* To adhere to the company's Quality policy and Environmental policy
* To undertake other duties as may be reasonably required
KEY SKILLS
Essential
* A relevant payroll qualification or working towards one
* Previous experience in a similar role
* Proven experience and passion using data analytics for metrics reporting
* Proactive and intuitive with strong communications skills using a business partnering approach
* Strong IT and Excel skills are required
* Diligent and able to work efficiently with attention to detail, within required timescales
* Up to date knowledge of current payroll legislation, upcoming legislation and current taxation rates
* Proven ability to lead and drive processes, compliance, internal controls and recommend new controls to be implemented
Desirable
* Previous experience in a multi-site manufacturing organisation would be advantageous
* Staffology/Iris
* Sage 50 Payroll
* SAGE x3 Finance (upload costing files)
* Pension Scheme administration (including experience with uploading to pension portal)
* The role involves processing payroll and expense transactions for Pelican Healthcare Ltd, Respond Healthcare Ltd, Eakin Surgical Ltd, TG Eakin Ltd, Armstrong Medical Ltd and Eakin R&D Ltd
KEY WORKING RELATIONSHIPS
Internal
* Finance team
* Head of Compensation, Benefits & Data
* HR team
* Operations team
* IT team
* Managers and general personnel
External
* HMRC and other regulatory bodies
* Auditors
* Software providers
* Pension providers
* Ad hoc external stakeholders
ADDITIONAL INFORMATION
* There will be a requirement to travel to other sites from time to time.
COMPETENCIES
Action Oriented
Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Plans and Aligns
Planning and prioritizing work to meet commitments aligned with organizational goals.
Optimizes Work Processes
Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Ensures Accountability
Holding self and others accountable to meet commitments.
Collaborates
Building partnerships and working collaboratively with others to meet shared objectives.
Communicates Effectively
Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Courage
Stepping up to address difficult issues, saying what needs to be said.
Instils Trust
Gaining the confidence and trust of others through honesty, integrity and authenticity.
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