The post holder will provide a comprehensive medical secretarial service to the consultant and the medical team. They will support and administer processes to sustain the consultant’s practice through administrative protocols, processes and procedures in line with service needs. The secretary must communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. The secretary may be required to cover for colleagues during absence and to work flexible hours when necessary.
Main duties of the job
The post holder will be responsible for ensuring clinical correspondence and administrative tasks aligned to a consultant’s practice are maintained to meet internal and national standards/targets. The post holder may deputise and assume supervisory responsibilities during periods of absence, and must ensure that processes/procedures comply with legislative requirements covering Health & Safety, Data Protection and confidentiality.
About us
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through the delivery of our multi‑year goals and strategic priorities. Central to it all is The Leeds Way, our values and behaviours that are at the heart of everything we do.
Job summary
Band 4 Obstetrics Medical Secretary
Substantive Role – 37.5 hours
We are seeking a reliable and self‑motivated individual to join the secretarial team in Women’s Services, based at St James’s University Hospital and Leeds General Infirmary.
The successful candidate will work well in an emotionally sensitive environment, being sensitive to colleagues, patients and their families. Working individually and as part of a team, this role requires an ability to problem‑solve, work to deadlines, and cover duties such as typing and making appointments.
Applicants should have excellent communication skills, the ability to understand and use IT systems (e.g. Microsoft Excel), and the ability to organise and prioritise multiple tasks.
Contact details
For questions about this job, contact:
Name: Kyla Wardman Position: Patient Services Coordinator Email: michaela.wardman@nhs.net
Person Specification
Qualifications
* GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2 qualification) in English and Maths
Experience
* Understanding and knowledge of office‑based procedures/systems gained over a significant period.
Sponsorship Eligibility
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and, as such, submission for disclosure to the Disclosure and Barring Service (formerly known as CRB) is required to check for any previous criminal convictions.
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