Responsibilities
* Be the “face” of Taboola, greeting all visitors with warmth and professionalism, ensuring a smooth check-in experience and prompt communication with their host
* Main point of contact for employees, clients, and visitors, triaging a wide range of requests, balancing multiple priorities, and keeping daily tasks running smoothly and on schedule
* Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
* Answer, screen and forward incoming phone calls while providing basic information when needed
* Update appointment calendars and schedule meetings/appointments
* Keep the office running smoothly and maintain inventory of all supplies, including IT equipment and the fully-stocked kitchen
* Manage ad hoc projects and events, ranging from office lunches to annual parties, supporting the Office Admin team
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Qualifications
* 2+ years of experience as an office coordinator, ideally in a tech environment. Experience in a front office handling receptionist role and building relationships with internal departments (finance, human resources, executive teams)
* Hands-on mentality; willing to get involved and contribute to the success of the employee experience and Office Admin team
* Strong prioritization skills and ability to manage a wide variety of requests
* Passion for tackling issues in the moment and anticipating future needs, with a creative and outgoing nature and a get-it-done mindset
* Resourceful and proactive in dealing with issues that may arise
* Interest and excitement surrounding corporate culture and events (office events, Company days, Happy Hours, anniversaries, etc.) with a creative flair and attention to detail
* Travel booking experience
* Confidence and ability to source new vendors and manage costs
* Ability to lift 15–20 lb items for office maintenance purposes; knowledge of Google Workspace and Adobe Photoshop is desirable
Additional notes: If you ask Taboolars what they love about working here, they’ll tell you they’ve been empowered to realize their full potential while growing and learning from smart and talented people. They’ll also share more about Taboola’s culture and benefits.
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