Kaiāwhina Huarangi | Executive Assistant 2025
Mā mātou | About us
Urban Intelligence is a research and software team focused on supporting evidence-based decision making that enables communities and organisations to adapt and become more resilient, healthy, and inclusive.
As part of the Urban Intelligence team, you are always representing our shared values and dedication to excellence and ethics. You are expected to always conduct yourself in a positive and professional manner consistent with our company’s values.
An important part of being on the Urban Intelligence team is supporting each other, our clients and partners, while also taking care of yourself. This includes enjoying your role and valuing your contribution to the team. A key aspect of this is communication, which is critical for the success and well-being of you and our team.
Ko Te Uaratanga | Our Vision and Mission
Urban Intelligence Ltd. was founded with the vision of resilient communities worldwide. To achieve that, our mission is to provide evidence for a resilient future.
Ngā Uara | Our Values
In achieving that vision, Urban Intelligence has several foundational values that we strive to live by:
* Integrity: We will always be honest and speak the truth, especially when it is hard. We must be honest with ourselves, but also our clients. Foundational to Urban Intelligence is our commitment to making the world a better place, and that requires providing independent, sincere, and unbiased advice to our current or potential clients and others; regardless of whether it’s what they want to hear.
* Adventure: Enjoy the world we strive to protect. Both individually and collectively, we aim to support and encourage one another to experience the world we live in – as we know all too well it will undergo many changes in our lifetime and in order to love it, we need to experience it.
* Manaakitanga: We will go above and beyond for clients and colleagues. Achieving our vision of resilient communities worldwide must start with us and the work we complete with our clients. This includes fostering a strong and unconditionally supportive culture throughout our team and our clients.
* Urutau: We will constantly learn and achieve excellence in a changing environment.
* Kotahitanga: We are united in making positive change. Ultimately, we are a team and will succeed or fail together. Cooperation, communication, and a shared sense of purpose is crucial to us achieving the vision we’ve set. This holds true no matter the scale, be it personal, local, or global.
Te Tūranga | The Role
We are seeking an experienced Executive Assistant (EA) to provide high-level administrative and organisational support to our Chief Technology Officer (CTO), who leads Urban Intelligence's technological strategy and oversees our four technical teams: Professional Services, Engineering, Product, and Research. This role requires exceptional organisational skills, discretion, and the ability to work effectively in a fast-paced environment where research is translated into practical resilience solutions.
Kawenga Takohanga | Key Responsibilities
* Manage the CTO's calendars, including scheduling meetings, prioritising appointments, and resolving scheduling conflicts.
* Coordinate complex meeting arrangements with internal teams and external stakeholders.
* Prepare correspondence, presentations, and other documents.
* Organise domestic and international travel arrangements.
* Research reporting and budgets.
* The ability to analyse and interpret data, providing summary insights to support decision-making.
* Support conference management for conferences the CTO is involved in.
Team Coordination
* Act as a liaison between the CTO and the four technical teams.
* Coordinate cross-team meetings and follow up on action items.
* Assist with the organisation of team events and technical workshops.
* Support documentation of key technical decisions and strategic initiatives.
Communications
* Filter and prioritise incoming communications to the CTO.
* Draft responses to routine correspondence.
* Help prepare materials for client meetings and presentations.
Ngā Pūkenga Me Ngā Wheako | Skills and Experience
* Required: 3+ years’ experience as an EA, preferably supporting technical leadership.
* Required: Exceptional organisational skills and attention to detail.
* Required: Strong written and verbal communication skills.
* Required: Proficiency with Microsoft Office and/or Google workspaces and digital collaboration tools.
* Required: Ability to prioritise effectively and manage competing demands.
* Required: Discretion when handling sensitive information.
Preferred Skills and Experience
* Experience in a technology, research, or climate-focused organisation.
* Knowledge of technical terminology related to software development, GIS, or climate science.
* Experience supporting cross-functional teams.
Huanga | Additional Benefits
This role comes with the following benefits:
* Flexible work options
* Flexible start and finish times
* Metro bus card
* Professional development support
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