Job Description
Accounts Payable Coordinator
Salary: £28,200 – £30,000
Location: Woking, Surrey
Working Pattern: Hybrid (3 days per week in the office)
Hours: 9:00am – 6:00pm
On-site parking available
A growing and well-established organisation is currently looking to recruit an Accounts Payable Coordinator to join its finance operations team on a permanent basis. This role offers an excellent opportunity for an individual with previous accounts payable or finance administration experience who enjoys working in a structured and fast-paced environment.
As part of a collaborative finance team, the successful candidate will play a key role in ensuring supplier accounts are managed effectively and payments are processed in line with company procedures. The business promotes a supportive and professional working culture where attention to detail, teamwork and strong communication are highly valued.
The position is based in modern offices in Woking, Surrey, offering a bright and sociable working environment. The office is conveniently located within walking distance of the town centre and benefits from excellent transport connections including nearby train and bus services. There are also numerous cafés, restaurants and shops within easy reach.
The company is ideally seeking someone who can start promptly, although candidates with a notice period of up to one month will still be considered. The interview process will consist of two stages: an initial face-to-face meeting followed by a short Microsoft Teams call.
This role would suit someone who is highly organised, detail-focused and confident liaising with suppliers as well as internal departments.
Role Overview
The Accounts Payable Coordinator will support the effective running of the accounts payable function by ensuring supplier invoices are accurately recorded, queries are resolved promptly and payments are processed in accordance with agreed terms.
Key Responsibilities
* Accurately input and code supplier invoices into the finance system.
* Verify invoice details against purchase orders and supporting documentation where required.
* Assist with preparing weekly supplier payment runs.
* Review supplier statements and identify any outstanding or missing transactions.
* Investigate and resolve invoice or payment queries in collaboration with suppliers and internal teams.
* Set up and maintain supplier accounts, ensuring records are complete and up to date.
* Process and allocate ad hoc payments made outside the regular payment schedule.
* Manage the shared accounts payable inbox and ensure queries are responded to promptly.
* Maintain clear records of outstanding issues and follow up where necessary.
* Support the finance team with administrative tasks and provide cover during team absences when required.
Skills & Experience
* Previous experience working in an accounts payable, finance assistant or invoice processing role.
* Experience dealing with a large volume of invoices and supplier accounts is beneficial.
* Strong organisational skills with the ability to manage multiple priorities.
* Good communication skills when dealing with suppliers and internal stakeholders.
* Excellent attention to detail and accuracy.
* Ability to work independently as well as part of a team.
* Confident using finance systems and general IT packages.