Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description.
Key responsibilities
* Organise, produce and maintain accurate records for area of work
* Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or relevant department in establishment
* Complete monitoring returns for area of work
* Input requisitions onto the finance database and process requisitions for defined area of work
* Co‑ordinate any awareness sessions for area of work
* Prepare paperwork for checking by manager, conducting initial checks as required
* Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
* Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
* Collate information relating to relevant Service Delivery Indicators (SDIs)
* Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
Working arrangement and hours
This is a part‑time role, working 18.50 hours per week. Hybrid working arrangements are available where business need allows, combining base location, different MoJ sites and/or home. The role can only be worked in the UK.
Job rotation and opportunities
* Business Administrator: Activity Hub
* Business Administrator: Business Hub
* Business Administrator: Employment
* Business Administrator: Equality
* Business Administrator: Mobilisation, Transition and Transformation (MTT) Administration Support
* Business Administrator: Resettlement Worker
* Business Administrator: Establishment Television Systems
* Business Administrator: Healthcare
* Business Administrator: Management Coordinator
* Business Administrator: New Colleagues Lead Administrator
* Business Administrator: Observation, Categorisation and Allocation (OCA)
* Business Administrator: Offender Management Hub
* Business Administrator: People Hub
* Business Administrator: Prison Digital Services Administrator
* Business Administrator: Programmes
* Business Administrator: Psychology
* Business Administrator: Regional Admin Support - Wales
* Business Administrator: Regional Admin Support - North East
* Business Administrator: Chaplaincy
* Business Administrator: Safe Decent and Secure
* Business Administrator: Safer Custody
* Business Administrator: Security Intelligence Collator
* Business Administrator: Social and Palliative Care
* Business Administrator: Substance Misuse and Drug Strategy, Annual Leave
Benefits
Employees are entitled to annual leave calculated on a pro‑rated basis, bank, public and privilege holidays, and pension scheme options.
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