Job Description
Personal Assistant - Manchester\nMonday - Friday 9am - 5pm\n£27,600 - Immediate start!\nTemp contract, minimum of 3 months - Immediate start\nCentral location, no parking\n\nAre you looking for a new challenge? Do you have experience working within a PA or Office Secretary role? If so, we would love to hear from you!\n\nThe duties and responsibilities of the Personal Assistant:\n\nDiary Management & Scheduling:\n* Use a digital calendar to keep track of the Institute Director's appointments and deadlines.\n* Set reminders for important meetings and tasks.\n* Prioritize tasks based on urgency and importance.\nTravel Arrangements:\n* Use travel management software to book flights, accommodations, and transportation.\n* Keep a checklist of travel preferences and requirements for the Institute Director.\n* Ensure all travel documents are up-to-date and accessible.\nMeeting Organization:\n* Prepare agendas and distribute them in advance.\n* Ensure all necessary materials and equipment are ready for the meeting.\n* Follow up on action items after the meeting.\nInformation & Guidance:\n* Stay updated on general operational processes and policies.\n* Be approachable and ready to assist colleagues and stakeholders with their queries.\nAdministrative Support:\n* Maintain accurate and up-to-date records in compliance with data protection laws.\n* Generate reports as needed to support Institute activities.\n* Assist with the preparation of academic promotions and probation documentation.\nOffice Procedures & Systems:\n* Regularly review and update office procedures to ensure efficiency.\n* Keep detailed records of staff, contacts, and events.\n* Evaluate and monitor office processes to identify areas for improvement.\nMeeting Services:\n* Take detailed minutes during meetings and distribute them promptly.\n* Arrange catering and other logistics for meetings.\n\nIf you wish to be considered then please APPLY NOW, for \n\nSearch is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age