Clerk to governors

Mitcheldean
Dene Magna School
Clerk to governors
Posted: 14 June
The role
DescriptionSupporting documentsEmployerLocation

Contract - Part time, permanent contract

Hours - 5 x meetings per school year plus administration time (totaling 58 hours per year)

Salary - Grade 6, point 15 (£30,024 full time rate), pro rata equivalent FTE 0.03, £900.72 per annum

Responsible to - Headteacher

PURPOSE OF THE JOB

The Clerk to LGB supports effective governance for the local governing body by coordinating work across the school’s LGB levels of governance and advising on constitutional and procedural matters. The Clerk to LGB manages compliance, ensuring the school adheres to its governing documents and the regulations set out by its regulators. The Clerk to LGB supports the Clerk to the Trust in the effective operation of the trust, and works to uphold and promote its vision and values.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities listed below are indicative of the tasks the Clerk to the LGB will perform, and are not intended to be an exhaustive list. The post holder will be expected to take on additional responsibilities appropriate to the role as they arise.

  • Organise LGB meetings, ensuring coordination and effective communication
  • Work with the LGB chair and the headteacher to formulate meeting agendas
  • Advise individuals when they are required to present and report to the LGB
  • Collect, organise and distribute agendas, minutes, reports or other relevant documentation from standard trust templates ahead of and after meetings, within the required timeframes.
  • Ensure that all meetings are minuted, that meeting minutes are certified, and that appropriate records are maintained
  • Ensure that draft copies of documentation such as meeting minutes and action logs are shared with and approved by the LGB Chair before wider distribution
  • Keep accurate records of matters, actions and decisions arising from meetings, and follow up on these as required
  • Establish, implement and monitor the election and appointment process for new committee members
  • Support the effective induction of new members, including confirming that DBS checks are in place
  • Advise on governance matters, including procedural issues
  • Ensure LGB meeting arrangements reflect best practice
  • Maintain registers of committee members, declarations of interest, meeting attendance records and skills audits
  • Liaise with the Clerk to the Board of Trustees as required and provide documentation as required, such as policy approvals, records of meetings, registers and any changes for website publications

    • Safeguarding Statement

    The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

    Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).

    The School may carry out online searches on shortlisted applicants and all applicants will be required to provide details of their online profile, including social media accounts, as part of their application.

    The post is exempt from the Rehabilitation of Offenders Act 1974. The School is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

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