Job overview
If you're a talented Executive Assistant with a passion for making a difference - someone who thrives in a busy and fast paced environment - now is your chance to join us!
The Trust’s Executive Team are responsible for the running of the hospital and the Executive Assistant is a key position to support the Executives to deliver their duties on a day-to-day basis.
The post holder will hold the position of Executive Assistant to the Chief Operating Officer within the Chief Executive’s Office to provide comprehensive and efficient secretarial and administrative support.
This is an important role, interfacing on a regular basis with the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals.
It is essential to demonstrate experience of complex diary management at Director or Senior level - this will be discussed in depth at interview stage.
If you are currently employed by the Trust and you wish to apply for this role on a secondment basis, please seek permission from your current line manager before applying for the post.
Main duties of the job
Working directly with the specified Executive Director(s), the role involves helping them to plan their business to support the delivery of both the Trust and the Care Group strategic aims and objectives.
The post holder will provide an excellent confidential executive assistance service and will work collaboratively with the Corporate Services Team.
The post holder will be responsible for all secretarial and administrative duties to support the Executive(s), including diary management, management of databases and advanced level use of IT packages such as Word, Excel, Outlook, Teams and Powerpoint. In addition, the post holder will be occasionally be required to take minutes up to Senior Management Team level, coordinating papers and managing actions as required.
The post holder will ensure workloads are managed effectively in support of their Executive Director’s portfolios working with the Corporate Governance Manager (inc EA to Chief Executive) and Associate Director of Corporate Governance.
Working for our organisation
To find out more about what it is like to work for our Trust please visit the following link:
Our benefits
We offer a range of benefits to support our staff including:
· Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
· 27 days holiday rising to 33 days (depending on NHS Trust service)
· A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
· A variety of different types of paid and unpaid leave covering emergency and planned leave
· Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
· NHS Car Lease scheme and Cycle to Work scheme
· An extensive range of learning and development opportunities
· Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: .
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person specification
Education, Qualifications and Training
Essential criteria
1. A demonstrable proficiency in English Language
2. Educated to equivalent of Level 3 Higher Education
3. Willingnesss to undertake post relevant qualification in Higher Level Education
Desirable criteria
4. Educated to equivalent of Level 4 Higher Education
Experience and Knowledge Required
Essential criteria
5. A minimum of 2 years’ experience of diary management (or equivalent) for a Director or Senior Manager level.
6. Knowledge and expert competence with Microsoft Packages including Word, Excel, Outlook and PowerPoint.
Desirable criteria
7. Previous experience of working in the NHS.
8. Knowledge of the Board of Directors roles and responsibilities with the NHS
Skills and Attributes
Essential criteria
9. Clear communicator verbal and written, capable of constructing and delivering clear information
10. Excellent organisational skills with ability to work both in a team and independently without supervision.
Desirable criteria
11. Demonstrable ability to develop and maintain professional relationships with staff from external organisations and the community to enable effective partnership working.
12. Ability to demonstrate innovation and develop productive working systems and practices.