Executive Assistant to C-Suite - London Gatwick Airport
This role provides first-class support to the Executive team at London Gatwick Airport. The EA will act as a central point of contact, ensuring high levels of discretion, organisation, and efficient use of technology to streamline executive support, enhance productivity, and enable seamless communication across the organisation.
Key Responsibilities:
Executive Support
* Manage calendars, appointments, and travel arrangements for C-Suite members.
* Prepare meeting agendas, presentations, and reports using collaborative platforms.
* Undertake daily administrative tasks on behalf of the C-Suite to ensure smooth operations, including staff and budget coordination.
* Raise and receipt purchase orders, manage manual payments and company credit card transactions to ensure timely payments and up-to-date purchase logs.
Technology-Enabled Efficiency
* Utilise productivity tools (e.g., Teams) to manage tasks, projects, and communications.
* Identify and implement tech solutions to improve workflow and reduce manual processes.
* Maintain digital filing systems and ensure secure document management.
Communication & Coordination
* Act as a liaison across the C-Suite.
* Draft and manage correspondence, emails, and communications with professionalism and accuracy.
* Coordinate cross-functional meetings and events, both virtual and in-person.
Confidentiality & Discretion
* Handle sensitive information with confidentiality and integrity.
* Support confidential projects and strategic initiatives.
Experience:
* Extensive experience as an EA supporting senior-level executives (including direct experience with Board Members).
* Excellent interpersonal skills and ability to engage with a wide range of stakeholders.
* Proficient in office software packages including SAP, Teams, OneDrive, Outlook, Visio, Excel, PowerPoint, Word.
* Proven proactive administrator with strong organizational, planning, and attention to detail.
* Experience producing agendas, reports, and meeting packs.
* Excellent time management and ability to prioritize across multiple activities.
* Ability to work cross-functionally across departments; flexible and adaptable with strong problem-solving skills.
* Ability to resolve technical queries related to laptops, PCs, iPads, and mobile devices.
* French language skills are desirable but not essential.
Personal Attributes:
* A warm, friendly, and approachable personality with strong customer service orientation.
* Resilient under pressure with the ability to work on own initiative and meet deadlines.
* Adaptable to a fast-paced and rapidly changing environment; good networking skills and teamwork.
Bain and Gray are an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.
Bain and Gray specialise in PA and administration recruitment across London. We are a boutique agency and do not respond individually to the large volume of applications. If you are already registered with Bain and Gray, please contact the consultant you deal with directly.
Note: This description reflects the responsibilities and qualifications for the Executive Assistant role at London Gatwick Airport; it does not include unrelated postings or boilerplate extraneous content.
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