Administrator The HR Booth are delighted to be recruiting an Administrator on behalf of Al-Maktoum College. About Al-Maktoum College : The Al-Maktoum College is a private higher and further education college based in Dundee. On every level, the College is a place where potential and ability is valued over background or ethnicity. The College actively works to educate the next generation of professionals and scholars, both nationally and internationally. We are seeking an experienced Administrator to join our team. The primary purpose of this role is to provide support in all aspects of general administration. Split across several functions, you will have a wide number of duties including admissions, HR, Finance, Health, and Safety. Details: Employment status: Permanent, full time Hours : Full-time hours at Al-Maktoum College are 36.25 per week, Monday to Friday, 9.00 am to 5.15 pm. (Occasional work is required outside of these days, with time off in lieu.) Location: 124 Blackness Road, Dundee, DD1 5PE. The role is based full-time at the College. Department: General Administration Salary range of £26,914 to £30,270 per annum. (Salary may be negotiable depending on experience) The College is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a UKVI Skilled Worker Visa. Duties and Responsibilities: Admissions Responding to student queries, digitally processing applications to study, Emailing materials to prospective students. Dealing with national and international students' admission, understanding the UKVI requirements for international applicants. Maintaining regular contact with prospective students, giving information and advice on academic and procedural matters. Preparation of welcome information for new students and supporting the initial induction of students. Human Resources Provide administrative support for human resources and help to ensure that the College's policies on human resources, recruitment, and selection are being followed. Complete the Induction process with new staff Monitor staff training provision and completion Update and report using HR portal/software Finance Assist in the administration of the College's finances regularly. Supervision of payroll and staff benefits. Basic processing of invoices using Zero (training available) Health and Safety Manage Health and Safety activity within the Institute, acting as Health and Safety Officer. Maintain records Drafting, formatting, and proofreading policy documents General Act as the point of contact for all employees in person and by email Undertake the review of practices and processes to ensure accuracy and efficiency Making/maintaining records Diary/event organisation Ordering of supplies General office duties including filing/scanning and document organising, including archiving Undertake any other tasks as may be assigned or delegated by the Principal. ?Key Person Criteria: A good standard of education to HNC/HND level or 12 months' experience in a similar role Has an active approach to continuing professional development/undertaking training as appropriate for personal and professional development. Can demonstrate the ability to communicate clearly and concisely. An understanding of the confidential nature of student administration. Excellent written and oral communication skills with an excellent command of the English language. A proven ability to work independently, using own initiative; to have close attention to detail, to work under pressure and to tight deadlines. Can demonstrate the ability to initiate processes and procedures to resolve new problems. Excellent IT skills including substantial experience of and confidence with Microsoft Office packages, and preparedness to learn new applications as required. Be a team player and can integrate well into a team environment, contributing to the team effort as required. You must be prepared to undertake compulsory online training should you be appointed. This annual training includes: GDPR for Education; Bully and Harassment in the Workplace; Equality and Diversity; Fire Safety in Education; H&S in Education; Working with DSE equipment. Benefits: 34 days paid holiday (this includes public holidays and paid closure days) Pension scheme (auto-enrolment to the Peoples Pension). You may opt-out. Paid sick leave Mental health and wellbeing support Ongoing training and professional development Parking provision 50% of gym membership paid retrospectively REF-222814