Location
Raynesway, Derby (on client site Rolls‑Royce) – on‑site – 40hrs per week (Mon‑Fri)
About the role
Facilities Administrator – organise daily operations, assign jobs to engineers & service professionals, maintain records on Corrigo and SharePoint.
Responsibilities
* Assign jobs to engineers and service professionals at the beginning and end of each workday
* Input updates onto data collection systems and send emails to service professionals when required (callouts or quotations)
* Raise Purchase Order Requests (POR) for materials and planned jobs, ensuring necessary resources are available
* Create proposals on Corrigo for works over £1k, provide detailed information and pricing
* Attach relevant documents (job reports, costs, funding requests) onto Corrigo for easy reference
* Address customer queries via phone, email or Corrigo system
* Follow up with service professionals to ensure timely response and resolution of callouts
* Book subcontractors onto job sites using designated booking forms and maintain schedule on shared calendar
* Close Work Orders on Corrigo after successful completion, ensuring accurate recording and documentation
* Create and organize folders on SharePoint to store documents and maintain a structured filing system
* Raise remedial actions or follow-ups following service visits to ensure customer satisfaction
* Ensure compliance documents are accurately saved and securely stored according to company guidelines
Qualifications
* High level of organisation and attention to detail
* Strong oral and written communication skills
* Ability to prioritise tasks and manage time efficiently
* Proficiency in using Corrigo and other relevant software applications
* Experience coordinating jobs or managing service professionals preferred
* Familiarity with procurement processes and experience raising purchase orders
* Ability to multitask and work in a fast‑paced environment
* Strong problem‑solving abilities and professionalism handling customer inquiries
* Working knowledge of Microsoft Office applications
* Knowledge of compliance and regulatory requirements a plus
* Understanding of service delivery and customer liaison
Equal Opportunity Employer
JLL is an Equal Opportunity Employer and provides reasonable accommodations to individuals with disabilities.
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