Job Description:
Diocesan Head of Finance
Reporting to: Diocesan Secretary (Chief Executive)
Managed by: Diocesan Secretary (Chief Executive)
Based: Diocesan Office, St Asaph
Hours: 35 hours per week, with the possibility of flexible working. However, the nature of the role is such that the appointee will be expected to work such hours as are necessary for the effective performance of the job including evenings and weekends. (Applicants wishing to work a 28-hour week will also be considered, with pay and holidays then offered on a pro-rata basis.)
Salary: £50–55K, depending on experience
Pension: The employer will contribute 9% of the employee's pensionable salary and the employee may choose to make an additional voluntary contribution of any proportion of their pensionable salary.
Holidays: 25 days per calendar year, plus bank holidays.
Job Purpose
To support the Diocesan Secretary in the effective and efficient financial management of the Diocese.
To meet all the accounting and reporting requirements of the Diocesan Board of Finance (DBF), the Charity Commission, Companies House and HMRC.
To provide management information that supports the development and delivery of diocesan and mission area strategy.
Key Responsibilities
1. To contribute to the strategic financial management and planning of the Diocese of St Asaph and its Mission Areas.
2. To manage the internal financial reporting systems of the Diocese of St Asaph.
3. To manage the external financial reporting systems of the Diocese of St Asaph.
4. To help Mission Areas and churches develop effective financial management processes and systems.
Key working relationships with
The Diocesan Secretary
All members of the Diocesan Office Team
The Diocesan Board of Finance
The Clergy of the Diocese
Church and Mission Area Representatives
Members of the Representative Body of the Church in Wales
Professional advisors, including banks, accountants, investment managers, solicitors and insurance companies
Duties and Responsibilities
1. To contribute to the strategic financial management and planning of the Diocese of St Asaph and its Mission Areas
To support the Diocesan Secretary and the Chair of the Diocesan Board of Finance in developing a robust financial strategy for the diocese and in producing budgets and detailed financial planning as required.
To attend meetings of the DBF and provide information and guidance to all members.
To manage the cash held on deposit to achieve an optimum level of return within agreed risk parameters.
To arrange and administer six-monthly meetings of the Investment Sub Committee, in liaison with the Board's Investment Bankers.
To support the Diocesan Secretary to administer the Risk Management Plan.
To liaise with the Representative Body regarding Partnership Funding and Maintenance of Ministry costs and payments.
To have oversight of and line manage the Assistant Finance and Resources Officer, including the day-to-day processing that is part of this role.
To participate in other diocesan projects as required.
2. To manage the internal financial reporting systems of the Diocese of St Asaph
To produce an annual diocesan budget and latest forecasts as required.
To produce regular financial and management information.
To regularly review debtors and follow up appropriately.
To liaise with the Finance, Investment and Legal departments at the Representative Body as required.
To act as treasurer for the Diocesan Widows, Orphans and Dependants Society and arrange meetings to present this information as required.
To ensure all the finances of the minor trusts and boards are regularly reviewed and reconciled.
To maintain the CRAMP budget and payment system. To liaise with the Welsh Government Education Directorate in connection with CRAMP Grants.
To maintain the Diocesan Office payroll, overseeing and implementing any changes to payroll legislation.
3. To manage the external financial reporting systems of the Diocese of St Asaph
To prepare Annual Accounts, liaising with Accountants as appropriate.
To manage the annual financial audit, liaising with the external auditors.
To monitor the PAYE systems in accordance with HMRC requirements.
To prepare Annual Returns for the Charity Commission for the DBF.
To lodge the Annual Return with Companies House and maintain accurate Director records for the DBF.
Liaise with Banks and Investment Managers regarding portfolio management and performance.
Liaise with EIG in all matters relating to diocesan and mission area insurance.
4. To help Mission Areas develop effective financial management processes and systems
To administer the Mission Area Share system, invoicing and collecting payments as required.
To support Mission Areas in the production and audit of their annual accounts.
To provide help and support to churches and Mission Areas in other financial matters.
To administer church loans as required.
To download a copy of the Job Description and Person Specification, please go to:
To apply, please send your CV and a covering letter detailing how you meet the essential criteria for the role to: Pam Vernon