This opportunity would suit someone with strong organisational skills who enjoys keeping an office running efficiently and working across multiple business functions. A well-established international organisation is seeking a Senior Administration Officer to support the smooth day-to-day running of its London office. This is a varied and hands-on position covering office operations, facilities coordination, supplier management, budgeting support, purchasing, records management, and internal administrative services.
TITLE: Deputy Administration Manager
Salary: up to￡40,000
Work style: Office based
Location: London
Key Responsibilities
* Support the daily operations of the Administration function across the business
* Manage petty cash, monitor expenditure, process invoices and maintain accurate records
* Check invoices carefully to avoid duplicate payments and ensure compliance
* Order and control office supplies, stationery and refreshments
* Review supplier pricing regularly and maintain supplier databases
* Coordinate office maintenance works, obtain quotations and liaise with contractors
* Monitor service standards from outsourced office support providers
* Maintain employee contact records and assist with ID / access card requests
* Oversee archiving systems, document storage and retrieval processes
* Maintain inventory and fixed asset registers in line with company policy
* Assist with budgets, expenditure tracking and reporting
* Provide general office administration including meetings, agendas, filing and reception cover when required
* Support IT-related coordination projects, systems implementation and internal digital tools where needed
Requirement
* 3–5+ years’ administration, office management or operations experience
* Previous experience in a corporate or international business environment preferred
* Strong numeracy skills with confidence handling invoices, costs and budgets
* Excellent attention to detail and highly organised approach
* Good supplier management and purchasing experience
* Strong Microsoft Office skills, especially Word, Excel and Outlook
* Able to prioritise workload and work independently
* Practical problem-solver with a proactive mindset