Contract Support – North Greenwich - Temp to Perm (Immediate Start/Hybrid)
Location: North Greenwich
Basic Salary: £36,000 Per Annum
Hours of Work: Monday - Friday 8am-5pm
A World Leading Service provider who operates on an international scale is looking for a Contract Support based in North Greenwich area working for the large corporate building. This role is with the hours of Mon-Fri 8am-5pm with the so the successful candidate will have to be available immediately and must have experience in working within the FM side dealing with invoices and raising POs. Hybrid work involve 3 days in the office and 2 days WFH.
Key responsibilities:
* Take responsibility for Compliance and Reactive job administration duties for assigned Buildings and sites.
* Daily monitoring of PPM completion in line with the PPM planners, and to ensure SLAs and KPIs are met.
* Produce, daily, weekly and monthly reports on any outstanding PPM’s Statutory and Non-Statutory.
* Plan engineer’s PPM jobs, booking engineers to site by liaising with Customers and assign on IBMS.
* Raise, monitor and issue permits ensuring all permits are current and properly authorised.
* Assign specialist subcontractors and provide confirmation of their attendance to site.
* Ensure the relevant statutory certificates are received, checked for accuracy and the CAFM systems are updated and document loaded and processes followed.
* Ensure RAMS are provided for attendance to site.
* Review Subcontract Periodical Planners for accuracy and amend where necessary.
* Annually rollover the Periodical contracts and agree sub-contractor costs for the year with Contract Manager and issue the annual Purchase Orders.
* Deal with any failures on the certificates ensuring remedial works are arranged and quotes obtained to resolve the issues.
* Monitor the Shared e-mails and system to ensure all reactive calls are responded to and attended within the SLA.
* Ensure ABM Portals are updated in a timely manner providing updates on the jobs until completion
* Keep the customer updated on all reactive calls until completion. CAFM system to be updated.
* Attend weekly customer meetings via teams with Contract Manager to review any active jobs.
* Attend monthly customer meetings at Battersea with the Contract Manager to ensure all jobs are completed efficiently and to discuss any outstanding works required.
* Place Orders to Suppliers/Subcontractors for PPM activity/Breakdowns/Extra works and Project works
* Prepare weekly reports in line with the Contract Requirements
* Manage Works In progress (WIP) in a timely manner and liaise with ABM Finance team
* Reporting any absences/lateness of engineers to the Contract Manager
* Chase purchase orders daily and ensure prompt delivery of parts for works.
Key Requirements:
* Experience of working in an FM administration environment
* Have a good understanding and experience of finance and WIP management
* Worked in a fast-paced team with the ability to remain calm under pressure Outstanding communication skills both internal and external
* The ability to effectively prioritise your workload and build relationships with key stakeholders.
* Excellent attention to detail and ability to follow process
* A proactive/can do attitude to work
* The ability to work on own initiative and take full ownership of role
If this role is of any interest then please do apply for the role