SharePoint SME
Location: Warwick Technology Park, Gallows Hill, Warwick, England, CV34 6DA, United Kingdom | Hybrid - 50/50
Duration: 25/12/2026
MUST BE PAYE THROUGH UMBRELLA
Role Purpose
To support DWS and the Switched On Data Defence programme by defining, and building capability within the business to use SharePoint for safe collaboration with external partners. This runs in parallel to a programme that will prevent unsafe sharing methods, so the messaging and delivery needs to be in sync.
Key Responsibilities
* Define and document SharePoint principles, standards and ways of working for DWS and the Data Defence programme, especially around permissions, access reviews, time limits, external sharing and safe collaboration.
* Act as the SharePoint subject matter expert for the Stronger Controls phase, helping shape and validate solutions covering site/container controls, guest access, download restrictions and secure collaboration patterns.
* Work with DWS, the Data Defence team and technical SMEs to validate SharePoint design decisions and support implementation planning where SharePoint-specific configuration effort is required.
* Create collateral and training that helps colleagues understand how to use SharePoint safely and confidently.
* Deliver or coordinate capability-building activity such as training sessions, Communities of Practice, champion enablement and user support for SharePoint safe‑sharing behaviours.
* Support impact assessments and business readiness activity for medium- and high-impact controls, including identifying process impacts, exceptions, dependencies and safe alternatives.
* Provide hands‑on support for SharePoint‑related issues raised through the programme, including pilot support, testing, user pain points and troubleshooting in complex or customised SharePoint environments.
Key Outcomes
* Clear and consistent SharePoint guidance is in place for the business.
* SharePoint is increasingly used as the preferred collaboration method for approved sharing scenarios.
* Business users are better equipped to manage permissions, guests and external collaboration safely.
* SharePoint‑related controls are designed and rolled out with stronger readiness, lower confusion and better support.
* User pain points and operational issues are surfaced early and addressed through pilots, support and feedback loops.
Essential Experience / Skills
* Strong SharePoint Online knowledge, especially permissions, external sharing, guest access and site governance.
* Ability to bridge business change, user adoption and technical delivery.
* Experience producing practical guidance, training and user‑facing collateral.
* Confidence working with security, engineering, communications and change teams.
* Good problem‑solving skills in live operational issues.
* Ability to explain technical controls in plain English.
* Experience with Microsoft Purview/M365 Information Protection/DLP.
* Experience in change, adoption or secure collaboration programmes.
* Experience supporting pilots, testing and early life support.
* Familiarity with highly regulated or security‑conscious environments.
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