Location: Oxford - Onsite
Employment type: Full Time
About the role:
Reporting to the Workplace and Facilities Manager, you’ll play a key part in keeping our Oxford office running smoothly. This includes front-of-house reception duties, facilities support, and admin assistance to consultants and wider teams.
Key Responsibilities:
Reception & Office Management
* Be the first point of contact for all visitors, ensuring a warm and professional welcome.
* Set up and manage meeting rooms and refreshments for internal and client meetings.
* Maintain office supplies (stationery, refreshments, toner cartridges, etc.).
* Handle incoming and outgoing post and packages.
* Manage the Oxford office contacts and supplier lists.
* Assist with onboarding new starters (desk setup, passes, etc.).
* Coordinate office celebrations, farewell events, and birthday gifts.
Admin Support
* Provide admin assistance across the business alongside other Office Assistants.
* Monitor shared inboxes and respond to requests within agreed timeframes.
* Work closely with the London Coordinator on enquiry management.
* Maintain excellent communication with consultancy staff and support teams.
Workplace & Facilities
* Liaise with contractors, suppliers, and building management to ensure service quality.
* Support compliance with Health & Safety regulations.
* Escalate any maintenance or facilities issues to the Workplace and Facilities Manager.
What we're looking for:
* Strong communication skills with professionalism and discretion.
* Self-starter with excellent organisational and planning abilities.
* Comfortable juggling multiple tasks and meeting tight deadlines.
* Great team player with a positive, can-do attitude.
* Strong attention to detail and a polished, professional presentation.
* Proficiency in Microsoft Word, Excel, and PowerPoint.
* Previous experience in an office support, reception, or facilities role is a plus.
* Bonus: Language skills in French, German, Dutch, or Italian.
What we offer
A collaborative, inclusive working culture rooted in our values of care and empowerment. The chance to make a real impact with career development within our consultancy support team.
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