Job description
Financial Administrator required for Fivemiletown area
£
Hours of Work: 9am-5pm Monday - Friday
Key Duties and Responsibilities
1. Manage the day-to-day running of the finances with appropriate systems, procurement processes, policies, procedures and practices to meet the needs of the project in line with funding and organisational regulations.
2. Ensure the appropriate financial procedures, controls and structures are in place for the effective, efficient and economic management of funding and monitor the outputs and outcomes
3. Ensure that good governance and effective controls are in place and maintain a strategy for the management of risk.
4. Processing invoices/statements, supplier payments and dealing with related queries
5. Developing, maintaining and enhancing effective working relationships with a wide range of external contacts which will include members of the public, the statutory and voluntary/community sector, colleagues and other appropriate stakeholders.
6. To contribute to the planning, agreement and monitoring of financial targets.
7. Respond to telephone and email enquiries from all stakeholders in an efficient and effective manner.
8. Issue correspondence, carry out filing and general office duties.
9. To complete monitoring and evaluation documentation and returns in line with specified requirements as required.
10. To engage in processes and activities to further the stated objectives of the organisation.
11. To build relationships with statutory agencies, funding bodies and other service providers to develop referral services, networking and developmental opportunities.
12. Prepare for and coordinate the annual audit by appointed auditors, producing year end statutory accounts and support preparation for audit visits.
13. Ensure the timely submission of relevant insurance materials and premium renewals
14. Planning and organising work to ensure the most effective use of available time and resources.
15. Obtaining and organising information and resources to support work activities in line with policies and procedures, along with working to tight deadlines and having the ability to work under pressure.
16. Identifying and interpreting problems, generating solutions and taking appropriate action to deliver solutions
17. Ability to communicate effectively both orally and in writing. Having the ability to receive, process and gather relevant and at times, complex information and to communicate information and advice in a manner that is understood, is timely and is tailored to the needs of the recipient
Who We're Looking For:
Essential Skills & Experience:
18. Minimum 1 year's experience in a busy administrative account's role
19. Proven track record of successfully forging, managing and maintaining constructive working relationships with all stakeholders to develop solutions to difficult or contentious issues.
20. PC Literate with Excel experience essential.
21. Customer Service experience - dealing with queries, enquiries and complaints
22. Excellent communication skills - both written and verbal
23. Ability to work with people, both internal and external clients