Secretary/Administrator
📍 Location: South West London
💼 Full-time | Permanent
💰 Salary: Circa £31,500 per annum
🕒
Monday to Thursday: 9:15am - 5:45pm
Friday: 9:00am - 4:45pm
🌴 Annual Leave: 5 weeks
📋 Reporting to: Principal's PA / Office Manager
🎁 Benefits: Up to 2% Attendance Bonus | Defined Benefit Pension | Onsite Parking & Gym AccessAbout Our Client
Our client is a high-achieving secondary school in South West London, known for its outstanding academic performance and vibrant school community.
🚲 Onsite parking for cars and bicycles
Purpose of the Role
This is a dynamic and varied role providing high-quality secretarial and administrative support in the Academy's main office, with additional reception duties. You'll be the go-to person for keeping things running smoothly-so confidence, discretion, and a proactive attitude are key! 😊
Key Responsibilities
Provide secretarial support to Deputy and Assistant Principals: manage diaries, schedule meetings, send emails, and screen calls.
Manage Sixth Form admissions: update spreadsheets, chase missing documents, handle enquiries, and coordinate A-Level consultations.
Maintain student filing and archiving systems; input admissions data into SIMS and manage file transfers.
Provide reception cover daily (2-3pm and 4-5:45pm; Fridays 3-4:45pm).
Operate the franking machine, manage daily post, and arrange special deliveries.
Take and produce minutes for Executive Board and Finance & Resources meetings (approx. 5 per year).
Minute Pupil Support Plan and parent meetings as needed.
Draft verification letters for students.
Maintain the professional development database.
Administer the SIMS Activity Parents App: send trip info, monitor clubs, and input attendance registers.Person Specification
Essential:
✅ Previous office experience with a professional and courteous manner
✅ Strong IT skills (Microsoft Office Suite)
✅ Excellent communication and organisational skills
✅ Ability to work independently and as part of a team
✅ Calm, flexible, and proactive approachDesirable:
💡 Experience with SIMS (training provided if needed)
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