Events AssistantWe're hiring: Events Assistant
Location: Leicester office (five days per week)
Full-time, permanent |petitive salary + benefits
Are you organised, detail-oriented, and passionate about delivering seamless events? We're looking for an Events Assistant to support the planning, coordination, and execution of webinars, seminars, dinners, and networking functions.
You'll help ensure every event runs smoothly while supporting business development objectives across the organisation.
The role
As an Events Assistant, you'll work closely with the Marketing team and other departments to deliver high-quality events that engage clients and colleagues alike. You'll assist with all aspects of event delivery - from research and logistics to clientmunications and post-event follow-up - ensuring a professional and memorable experience for every attendee.
Key responsibilities
Event planning and coordination
1. assist in organising events from conception topletion
2. research venues, manage bookings, and liaise with suppliers (caterers, photographers, audio visual)
3. coordinate guest lists, invitations, RSVPs, and attendee management via platforms like Ticket Tailor
4. prepare event materials, wee packs, feedback forms, delegate lists, and branded collateral
5. track budgets and record event expenses
Administrative support
6. maintain event databases and client contact information
7. process invoices and raise purchase orders
8. monitor stock levels and coordinate replacements
9. manage the events inbox and respond to enquiries promptly
10. provide general administrative support
Client and stakeholder liaison
11. deliver professional on-site event support and exceptional attendee experiences
12. handle guest registration and wee activities
13. support event-related clientmunications
14. coordinate with internal teams includingpliance, finance, technical, HR, and senior management
Marketing andmunications support
15. assist with event marketing materials and promotional activities
16. maintain thepany events calendar and internalmunications
17. coordinate post-event follow-up and thank-youmunications
What we're looking for
18. 1-2 years' experience in events, hospitality, customer service, or administration
19. experience in financial services, luxury hospitality, or high-end events is desirable
20. knowledge of event management software or CRM tools
21. strong organisational skills and excellent attention to detail
22. proficiency in Microsoft Office Suite
23. excellent written and verbalmunication skills
24. ability to multitask and work under pressure in a fast-paced environment
25. professional telephone manner and client-facing skills
Personal attributes
26. proactive, collaborative, and able to work independently
27. flexible with occasional evenings or unsociable hours
28. discretion with high-net-worth client confidentiality
29. quick-thinking with a problem-solving mindset
30. professional appearance for client-facing interactions
31. willingness to travel or stay overnight when required
Why join us?
At Mattioli Woods, we provide holistic wealth management, investment, and pension solutions built on trusted expertise and long-term relationships.
You'll be part of a collaborative, client-focused team with opportunities to grow your skills, progress your career, and contribute to delivering meaningful oues for our clients.
Benefits package
32. group pension scheme
33. life assurance and ie protection
34. health cash plan
35. flexible benefits tailored to you
36. charity and social events
37. career development and progression opportunities
Ready to bring our events to life? Apply now!
Please include a cover letter with your application, outlining your reasons for applying and your passion or interest in this role. Job ID R3328