EA to CEO & Office Manager Location: North London, office-based, 4-5 days per week in office Full-time, 40 hours per week (including 1-hour paid lunch) Travel: Quarterly Trustee Board meetings (primarily London-based, occasional evenings) We are seeking an experienced and highly organised Executive Assistant to provide high-level support to our CEO and Senior Leadership Team. This is a pivotal, hands-on role combining executive support, governance coordination, HR administration, and operational process improvement. Working within a children’s bereavement charity, this role requires a high level of emotional maturity, sensitivity, and discretion, with the ability to handle confidential and emotionally sensitive information professionally and compassionately. Key Responsibilities Executive Support Complex diary and travel management for the CEO Preparation of briefing packs, correspondence and expense processing Provide wider support to the Senior Leadership Team as required Trustee Board & Governance Coordinate quarterly Board and committee meetings (agenda preparation, papers, logistics) Manage digital meeting platforms (MS Teams/Zoom) Oversee minute-taking, action tracking and secure document management HR Administration & Onboarding Manage end-to-end new starter administration (HRIS input, personnel files, access setup) Coordinate DBS checks and ensure secure, compliant handling Arrange inductions and mandatory training; track completion Systems & Compliance Map, document and improve core administrative and HR processes Develop templates, checklists and registers to ensure audit readiness Maintain accurate, GDPR-compliant record keeping Office & Operational Coordination Act as primary contact for head office administration Coordinate office events and training sessions What We’re Looking For Essential Proven experience supporting C-suite or senior leaders Strong diary, travel and meeting management skills Experience supporting Board/committee governance Knowledge of UK DBS processes and HR/GDPR compliance High proficiency in Microsoft 365 and digital meeting platforms Exceptional organisation, discretion and attention to detail High emotional intelligence, resilience, and the ability to work sensitively within a bereavement-focused environment Desirable Experience within a charity Experience working with children and families Healthcare sector experience Why Join Us? This is an opportunity to play a central role in a mission-driven organisation supporting children and families through bereavement. Your professionalism, emotional maturity and operational expertise will directly enable leadership to focus on delivering meaningful impact.