Ground Coffee Society is a speciality coffee roaster, multi-site café operator, and event catering business based in South West London. We supply wholesale coffee, run café sites, and deliver high-end coffee catering at premium sporting venues and events across the UK.
We're looking for an experienced, commercially-minded Admin & Bookkeeper to join our core team 4 days a week (pro rata).
This is a key role within the business. You'll work directly with the owner, supporting commercial decision-making by ensuring the financial data behind those decisions is accurate, organised and up to date. Your work will give the business clear visibility across cafés, wholesale and events — helping drive confident growth.
You'll be based at our roastery office in Wandsworth Town, working closely with the owner and collaborating with managers across our café and events teams.
Key Responsibilities
* Daily bank reconciliations in Xero
* Processing purchase invoices and managing supplier accounts
* Raising and sending sales invoices (cafés, wholesale, events)
* Credit control and chasing outstanding payments
* Managing bill payments and company expenses
* Ensuring all receipts and documentation are collected and recorded
* Preparing weekly management reports (sales vs costs, labour targets, margin tracking)
* Payroll preparation using Deputy timesheets
* Working with managers to approve and finalise timesheets
* Supporting payroll journals (completed alongside the owner)
* Assisting with VAT return preparation
* Posting manual journals including accruals, prepayments and depreciation
* Providing monthly P&L overviews
* Onboarding and offboarding staff within payroll systems
Skills & Experience Required
* Strong, hands-on experience using Xero (essential)
* Confident posting manual journals, including depreciation and accruals
* Solid understanding of profit & loss reporting
* Strong Excel skills
* Excellent overall IT competency
* Experience preparing payroll data
* High attention to detail and strong organisational skills
* Comfortable chasing information when needed
* Ability to work collaboratively within a hospitality-driven business
* Driving licence preferred (occasional use of company van if required)
About You
You're organised, reliable and commercially aware. You like things being accurate and take pride in clean, well-managed numbers. You're confident working closely with a business owner and understand the importance of good financial information in a growing company.
We have an energetic, sociable team across our sites and value personality as much as precision. You'll fit in well if you're friendly, approachable and enjoy being part of a positive, collaborative working environment. This is a hands-on hospitality business — so being comfortable around people, managers and moving parts is important.
Job Type: Full-time
Pay: £35,000.00-£40,000.00 per year
Benefits:
* Company pension
* Employee discount
* On-site parking
* Work from home
Work Location: In person