Position: Accounts Assistant
Location: North Yorkshire
About Whitakers Chocolates
Whitakers Chocolates is a British heritage chocolatier, crafting premium chocolates for retail, private-label and foodservice customers across the UK. With a proud history and a reputation for quality, we combine traditional chocolate-making expertise with modern innovation to create products that stand out on shelves and delight consumers.
From beautifully presented gifting ranges to bespoke private-label solutions, Whitakers Chocolates is committed to delivering excellence at every stage — from sourcing and production through to customer support.
We pride ourselves on quality, innovation and building long-term partnerships with our customers.
Role Overview
As our organisation continues to expand, we are looking for a dedicated and well‑organised Accounts Assistant to help support the day‑to‑day running of our finance function. This position is well‑suited to someone who prides themselves on accuracy, has strong organisational skills, and is committed to delivering high-quality financial support.
Key Responsibilities
* Check supplier statements and follow up where necessary
* Input of purchase invoices
* Liaise with internal departments and suppliers to ensure disputed invoices are cleared for payment
* Weekly payment runs
* Deal with any supplier account queries
* Supplier record updates
* New Supplier account forms
* Record employee holidays on HR system
* Record employee absences on HR system
* Record New Starters/Leavers on HR system
* Update employee records where necessary on HR system
* Calculate and record employees weekly working hours/overtime/holiday etc. on payroll spreadsheet
* Check HMRC website for any employee changes
* Check Pension website for any employee changes
* Monthly group sales figures for ORD reporting
* Filing
* Manage the finance inbox, ensuring all queries and invoices are actioned promptly
* Answering calls
* Also learn how to process sales orders as additional back up if sales desk is short staffed
Skills & Experience
· Self‑motivated & organised: able to manage your own workload, prioritise daily tasks and support the smooth running of finance processes.
· Customer service focus: confident communicating with suppliers, colleagues and internal teams to resolve queries promptly.
· Financial awareness: able to understand invoices, payments and basic accounting principles to support accurate financial administration.
· Detail‑driven & proactive: comfortable processing high volumes of transactions, maintaining accurate records and following up on outstanding items with minimal supervision.
· Collaborative Mindset: works collaboratively with Finance, Operations, Sales and other departments to ensure information flows effectively.
· IT proficient: confident using Microsoft Office, especially Excel, alongside finance systems or accounting software.
What We Offer
* £ £13.21 per hour, dependent on experience
* Working Hours – 35 Hours per week
* 25 Days plus statutory holiday
* Christmas shutdown
* Staff-purchase scheme
* A supportive culture where your ideas are valued and your success is celebrated
Job Types: Full-time, Permanent
Pay: £12.81-£13.21 per hour
Expected hours: 35 per week
Work Location: In person