Job Title: Office Administrator
Location: Colnbrook (office based)
Working Pattern: Monday to Friday (08:00-16: hour week) - 30 minute lunch
Package: £28,000 - £30,000 DOE
Position Type: Permanent
Reporting To: Managing Director
Linehaul Express (Linex) provides access to products and end to end services that facilitate the transit of international imports and exports, specialising in E-Commerce, One Stop solutions, Express Courier Services and Cargo Services.
We are seeking a reliable and detail orientated individual at our UK Head Office in the position of Office Administrator. Daily duties will involve ensuring efficient handling of the office administrative requirements, including compliance, facilities management, training, human resources, customer service and I.T.
The role & responsibilities and criteria are outlined but not limited to, the below:
Role and Responsibilities
· First point of contact for all visitors/guests on site (customers, suppliers and third parties such as CAA & Border Force).
Facilities Management
· Arrange service and calibration visits/certifications and remedial works for all plant/machinery.
· Fleet Management – Insurance, Tax, Service, Repairs, Congestion Charge & Euro Car park registration.
· Arrange Business insurances/licenses including, Fleet, Goods in Transit, Public Liability, Directors & Officers, Contents Insurance, Music Licence etc
· Ordering of all supplies for the Office & Operation (with approval from Finance)
Human Resources
· First point of contact for all HR administration with the support of outsourced HR provider for escalation.
Audit
· Site lead for all audits, incidents, investigations and customer inspections (AEO, CAA, ETSF, MOU & ISO)
· Weekly, Bi-weekly and Monthly compliance checks of customs entries (Air & Road).
Suppliers/New Customer Management
· Setting up new suppliers & customers following the supplier/customer set up process.
· Negotiate contracts with new and existing suppliers/customers.
Training
· Arrange initial and refresher training links and in person sessions, in line with renewal dates.
· Monitor 6 x 6 (x-ray) training monthly.
Health & Safety
· Arrange - Fire Risk Assessment, Asbestos Risk Assessment, Monthly Water Testing, Legionella Risk Assessment and Testing, Fire Alarm Testing, Emergency Lighting Testing etc
· Incident/Accident Reporting
IT
· First point of contact for on site IT troubleshooting issues (refer to outsourced IT for issues that cannot be resolved on site).
Essential
· GCSE – Minimum A-C Grade in Maths and English or equivalent
· Strong interpersonal and customer service skills
· Detail Orientated
· Must be able to work independently and as part of a larger team with a flexible can do attitude
· Able to multi-task, work under pressure and meet set deadlines
Desirable
· 2 years experience in similar administrative role
· Experience with industry specific accreditations
Job Type: Full-time
Pay: £28,000.00-£30,000.00 per year
Benefits:
* Casual dress
* Free parking
* Sick pay
Ability to commute/relocate:
* Poyle SL3 0BH: reliably commute or plan to relocate before starting work (required)
Experience:
* Administration: 2 years (preferred)
Work Location: In person