Workplace operations & facilities coordinator

Workplace Operations & Facilities Coordinator, London – Contract Position (Inside IR35 / Umbrella)

Initial 6 months | £300-£350 per day

A global tech company is seeking a Workplace Operations & Facilities Coordinator to support the day-to-day running of its London office. Working as part of a high-performing workplace team, you'll play a key role in ensuring the office remains operational, well-maintained, and delivers a first-class employee and visitor experience.

This is a hands-on role suited to someone who enjoys being visible across the workplace, solving problems proactively, and working closely with facilities, maintenance, catering, cleaning, and events teams to keep everything running smoothly.

Key Responsibilities

• Act as the first point of contact for workplace and facilities issues, coordinating maintenance requests and ensuring timely resolution.
• Conduct regular workplace inspections, identifying maintenance, operational, and health & safety concerns, while coordinating planned and reactive works with facilities teams, landlords, and contractors.
• Manage contractor activities onsite, including access, supervision, quality checks, and escalation of critical building issues where required.
• Oversee pantry, kitchenette, breakout, and communal spaces, ensuring they remain clean, stocked, operational, and maintained to a high standard.
• Carry out daily workplace walkthroughs, proactively resolving issues and working closely with cleaning, catering, porter, and maintenance teams to deliver an excellent employee experience.
• Partner with the events team to ensure meeting rooms and event spaces are set up, operationally ready, and efficiently managed throughout each booking lifecycle.

Requirements

• Experience within workplace operations, facilities coordination, office operations, or a similar environment.
• Experience coordinating maintenance activities, contractors, suppliers, or workplace service providers.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and stakeholder management skills.
• A proactive, hands-on approach with strong attention to detail and workplace standards.
• Comfortable working closely with cross-functional teams and external service providers.
• This is a contractor position operating via an umbrella company for an Inside IR35 engagement.

Why Join?

• Join a collaborative workplace team within a global organisation.
• Opportunity to play a visible role in workplace operations, facilities coordination, and maintenance oversight.
• Potential contract extensions and future project opportunities.

If you enjoy creating well-run workplaces, solving problems proactively, and delivering an exceptional office experience, we'd love to hear from you.