HR Shared Services Administrator
Contract: Fixed-term, 12 months
Our client are currently seeking a highly organised and detail-oriented HR Shared Services Administrator to join their team in Glasgow. Our client is offering a hybrid working model (2 days in the office per week). This role plays a key part in supporting their UK HR operations, while also contributing to processes across their wider EMEA region. Working as part of a collaborative and service-focused team, you will deliver high-quality support across the full employee lifecycle, ensuring compliance with policy and process, and delivering an exceptional employee experience.
Key Responsibilities:
Employee Lifecycle Support:
* Accurately administer changes to terms and conditions of employment, ensuring appropriate authorisation and updates across HR systems and employee records.
* Manage employee benefits administration, including updates to the UK Flexible Benefits system.
* Complete employment verification requests and oversee the probation process.
* Administer absence and family leave policies using the MyHR absence management tool.
Onboarding & Offboarding:
* Partner with the Resourcing team to deliver a seamless onboarding experience.
* Schedule and coordinate interviews as required.
* Process leaver information and liaise with employees and line managers regarding holiday calculations for payroll.
* Maintain accurate data in MyHR (Oracle), including new starters and cross-border transfers.
* Liaise with third-party providers for pre-employment checks and immigration documentation.
Payroll Preparation:
* Maintain the payroll input tracker to ensure timely and accurate processing of starters, leavers, contractual changes, and benefits.
Wider HR Team Support:
* Assist with procurement and vendor management.
* Support Reward and HRIS teams with cyclical activities and UAT (user acceptance testing).
* Provide admin support to Talent & Development and Diversity, Equity & Inclusion initiatives.
About You:
* Experience in HR administration, with knowledge of the full employee lifecycle.
* Confident communicator, able to explain policies and processes clearly.
* Highly organised, detail-oriented, and able to manage multiple tasks effectively.
* Strong working knowledge of Microsoft Office (Word, Excel, Outlook).
* Experience with HR systems essential – Oracle knowledge highly desirable.
* Understanding of data protection and confidentiality requirements.
* Flexible, collaborative and open to change.
* Passionate about delivering a positive and professional employee experience.
What They Offer:
* Competitive salary (£28,000–£30,000)
* Annual bonus and pension scheme
* 25 days annual leave, plus the option to buy 5 additional days
* Private medical cover
* Life assurance
* Employee Share Purchase Plan
* Subsidised gym membership
* Cycle to work scheme
* Employee assistance programme
* 1 day annual charitable leave
* Supportive and inclusive working culture
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