Pharmacy Clinical Trials Funding & Invoicing Assistant
NHS AfC: Band 3
Main area Administration Grade NHS AfC: Band 3
Contract Permanent Hours Full time - 37.5 hours per week
Job ref 282-SB949
Employer The Royal Marsden NHS Foundation Trust
Employer type NHS
Site The Royal Marsden Sutton
Town Sutton
Salary £29,651 - £31,312 Per Annum
Salary period Yearly
Closing 20/11/2025 23:59
Job overview
An exciting and unique opportunity has arisen for an enthusiastic, dynamic and self-motivated professional to join our clinical trials team at the Sutton site of the Royal Marsden. You will be part of a team consisting of Pharmacists, Technicians and Assistants, who are always striving for excellence in all aspects of our work. We are working collaboratively as part of a Multi-Disciplinary Team to ensure we always deliver outstanding care to our patients.
This is an exciting time to join the Royal Marsden Hospital Clinical Trials Department. Our service is built around providing a high-quality service to our patients and staff of the Trust. The Oak Cancer Centre (a new, state-of-the-art treatment and research facility) opened in June 2023 in Sutton which will speed up the translation of world-leading research into breakthroughs in treatment and care, transforming the lives of cancer patients at The Royal Marsden and beyond. The hospital has recently introduced the EPIC digital health record system, and we are looking to use the full capabilities of this system to support the pharmacy teams and become a more efficient and truly paperless department.
Main duties of the job
* To support the Lead Pharmacists Clinical Research & Development, Clinical Trials Operations Manager, Chief Technician, Clinical Trials, Pharmacy Clinical Trials Funding & Invoicing Co-ordinator and the Assistant Finance Manager with financial matters relating to the funding of Clinical Trials.
* All Clinical trials must be carried out in accordance with current UK Clinical Trial Regulations, the Medicines for Human Use (Clinical Trials) regulation 2004 (EU Clinical Trial Directive) and all updates, together with ICH GCP guidelines and departmental procedures and ensure provision of a high-quality service to patients and staff at the Royal Marsden. As a member of the pharmacy clinical trials team you will be required to ensure that all of the relevant legislation and guidelines are adhered to at all times.
Working for our organisation
The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.
At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That is why the pursuit of excellence lies at the heart of everything we do.
At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.
Detailed job description and main responsibilities
For further information on this role, please see the attached detailed Job Description and Person Specification
* To raise invoices for the payment of pharmacy services for the running and maintenance of each clinical trial promptly and accurately
* To raise invoices for reimbursement of stock as per Clinical Trial Agreement (CTA).
* To ensure all invoices for trial maintenance income and reimbursement of drug are raised promptly and accurately, in liaison with the Pharmacy Clinical Trials Funding & Invoicing Co-ordinator and the finance department.
* Clearly identify debts to be recovered and work with finance to ensure recovery as appropriate.
* Update and maintain the relevant databases and spreadsheets relating to costings and capacity for Clinical Trials in order to maintain accurate records on income generation and workforce planning. Produce reports as required relating to costs.
* To review any outstanding invoices and reimbursements in conjunction with the finance and/or the Pharmacy Clinical Trials Funding & Invoicing Co-ordinator and Clinical Trials team staff with the aim to resolve the issues.
* To ensure that all invoices generated from clinical trials income or reimbursement are captured in a monthly report as required by the Chief Pharmacist, Head of Clinical Trials & Aseptic, Clinical Trials Operations Manager and Chief Technician, Clinical Trials, Pharmacy Clinical Trials Funding & Invoicing Co-ordinator and Assistant Finance Manager.
Person specification
Education/Qualifications
* GCSE level (Grade A-C in English and Maths) or Numeracy and Literacy functional skills level 2 (or equivalent)
* NVQ Level 2 in Pharmacy Services or relevant GPhC accredited Training Programme equivalent to Level 2
Experience
* Intermediate (or advance) level of using Microsoft Office application especially Microsoft Word and Excel
* Experience of working in NHS or other health care setting
* Experience of working in Clinical Trials
* Experience in generating invoices in a hospital environment or finance department
* Ability to develop systems as appropriate for monitoring finance activity and be able to report/supply information as requested
* Experience of working with EPIC system and EDGE
Skills Abilities/knowledge
* Ability to understand figures and budgets
* Good communication and interpersonal skills (written and verbal) with members of the public and other healthcare professionals
* Ability to work effectively as part of a team and with staff at all levels.
* Ability to handle sensitive information without compromising confidentiality or trust
* Well-developed organisational, time management and planning skills; ability to organise workload and prioritise work
* Ability to problem solve and analyse data
The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.
As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.
Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment.
All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.
Flu Vaccination – What We Expect of our Staff
At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.
The wellbeing of our staff and patients is of the utmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.
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