We are seeking a highly organised and motivated administrator to join the reputable and established Falkirk services on a part time basis, working 18.5 hours per week. The working pattern can be flexible and can be structured as two days one week and three days the following week, for example. This is a good opportunity to become part of a supportive and experienced team and to join a wider locality administration peer group offering connection, shared learning and professional support across services.
The Falkirk services form part of the Falkirk locality which is made up of several specialist teams delivering vital support to children, young people and Families within Falkirk communities.
These include:
Equally Safe - a domestic abuse service supporting survivors and their children who are impacted by domestic abuse
Family Group Decision Making - a service that empowers families to come together and create their own family plans to achieve better outcomes for their families
Axis - A service offering support around harm reduction with a focus on substance use and alcohol related harms
Positive Mental Health and Wellbeing - an early and preventative service focused on improving the mental health and wellbeing of children and families aged between 5-26 years
The Administrator role will be pivotal in supporting operation of the services with the Falkirk locality. Tasks include, managing the service reception role, providing a warm welcome to children, young people and families accessing the building. Managing diaries/event bookings, preparing audit information/ reports, monitoring income/expenditure/ processing invoices and managing the health and safety of the building are also key tasks associated with this role.
As well as providing a high level of administration support to the Service, we are looking for someone preferably with experience in:
1. Financial Administration - Income and expenditure monitoring and reporting; imprest reconciliation; invoice coding and processing.
2. Practical skills in MS Office suite of applications: this includes, but not limited to Word, Excel, Teams, Outlook, Dynamics 365
3. Premises and Facilities Management - Responding to referral calls/enquiries; assisting Managers with Health & Safety, liaising with Properties for any repairs and maintenance to buildings
4. Service user Records Administration – including Producing reports aggregated from service user records for internal and external audiences as required
Please note that although this role has a permanent status, please be aware that this post is subject to continued funding and therefore should funding not be extended, you may be subject to a redundancy consultation or a TUPE arrangements
When completing your application please refer to your skills knowledge and experience in relation to the Person Specification and Job Description: this should be done with an understanding of the context of the service described.
Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible
Pay & Reward Framework
We know that our colleagues go above and beyond in delivering our vital work, driven by their passion and commitment to Barnardo's . We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people.
For all these reasons, we are committed to a new approach to pay and reward, to ensure it is fair, attractive and progressive, which was rolled out in April 2023. This is a positive change for the charity, and a part of our Strategy. It will assist us in supporting colleagues to belong, thrive and grow in their colleague journey at Barnardo's and in time will offer clear routes of progression for colleagues in both their career and their pay.
Whilst the full pay band and salary range is advertised, our approach to starting salaries is to appoint between the minimum to mid-point of the pay band – this ensures that pay steps are available to reward our colleagues annually based on their contribution to excellence and alignment to our values and behaviours. More details on Barnardo's pay framework can be found upon application.
Benefits
Workplace Offer: What it means for you
The world of work has changed. We are understanding of what works best for our colleagues both current and future as we look to embrace this new way of working. Our hybrid working initiative is based on trust, flexibility and empowerment. We understand our workplace offer means different things to different people, and we encourage those conversations. This may mean working at one of our stores, services, working at home, at one of our Collaboration Hubs or any combination of these.
5. Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.
6. Annual Leave entitlement for full-time colleagues is 26 days per annum, increasing to 27 days per annum, after 3 years Barnardo's service, 29 days per annum, after 5 years Barnardo's service and 30 days per annum, after 7 years Barnardo's service. Those working less than full time are entitled to the same level of holiday pro rata
7. The ability to buy up to another 5 days annual leave via our HolidayPlus scheme
8. A host of family friendly leave options including company Maternity Paternity and Adoption pay; together with all family additional leave options
9. Service related sick pay from day 1
10. Access to a Group Personal Pension with a matched 4% or 6% contribution from Barnardo's. Ability to pay via salary sacrifice to garner both tax and NI savings on your own contribution
11. Death in service cover of 4x annual earnings for all staff contributing to our Group Personal Pension
12. Cycle2work scheme
13. Interest free season ticket loans
14. Discounts and cashback from at high street shops including major supermarkets, cinemas, gyms, leisure/theme parks, holidays and much more via our Benefit Portal
15. 20% discount at Barnardo's stores
16. Opportunity to purchase a health cash plan to claim towards dental, glasses, therapy etc
17. Free access to round the clock employee assistance program for advice and support
18. Access to Barnardo's Learning and Development offer
*T&C's