Location : Leeds
Permanent : 37.5hrs per week
Salary : Up to £29,000 P.A
Jane Tomlinson’s Run for All is one of the UK’s biggest not-for-profit sporting event companies, staging many high-profile mass participation events across the UK including the Rob Burrow Leeds Marathon, Yorkshire Marathon, Leeds, Sheffield, Coventry, Derby and Ipswich Half Marathons and Leeds Abbey Dash.
About the role
As an Events Coordinator you will work across the full portfolio of Run For All’s events to support the Events Manager in all stages of event delivery, from planning through to implementation, with a primary focus on Technical.
The Technical department is the primary contact for key external stakeholders ensuring the collation and distribution of key event documentation. The department has oversight of areas such as Health and Safety, Medical Provision, Radio Provision and Chip Timing.
Role Responsibilities:
* Produce accurate and reflective Event Management Plans to be shared across all key internal and external stakeholders
* Health and Safety documentation requested, received and validated across all contractors and activations, working closely with independent Health & Safety consultant to raise the standard and mitigate risk
* Build and maintain relationships with emergency services, council and highways teams across the UK
* Schedule and attend Multi agency meetings and Safety Advisory Groups, communicating actions through to delivery
* Book event control room and coordinate location, WIFI access and timings, planning in external stakeholder attendance across medical, CCTV, transport and emergency services
* Radio and communication readiness for Event Day
* UKA licences requested and managed across the full portfolio
* Working in Event Control as an Event Controller primarily, with exposure to other key roles on the Venue and Course
* Lead on the production of event documentation, including; Event Control timelines, Event Control Briefings, contractor and staff briefings
* Manage and coordinate Special Request requirements for all event participants
* Collaborate with Event Coordinators to maintain the Run For All warehouse, with particular emphasis on quality checking of all equipment
* Support the effective management of event budgets, with clear tracking of all costs and invoicing with understanding of wider budgets and opportunities
* Deputise for Technical Events Manger in key internal and external meetings, planning conversations and event preparation
* Review event performance and proactively mitigate any challenges for future events (lessons learnt)
Essential Skills and Experience:
* Effective planning and organisational skills with strong attention to detail
* Ability to communicate effectively with a range of different stakeholders
* Ability to manage multiple tasks/projects at any given time
* Passion for Events and creating an Experience that everyone values
* Ability to work well within a fast-paced environment and growing team
* Be a self-motivator; able to work on their own initiative, multi-tasking and working well under pressure
* Charity is at the heart of everything we do and will flow through your work
* Positive, can-do attitude with a strong work ethic
* Competent with IT and Microsoft applications
* Possess a full clean driving licence
* Flexible to support the demands of the business as this role will naturally involve out of hours and weekend working, especially during the events season
To apply please send your CV and covering letter to Samantha@runforall.com no later than Thursday 12th February.