Job: Task Coordinator
Location: Site based Portland, Dorset (Osprey Quay)
Design systems that are built, tested, and deployed in some of the worlds most demanding environments.
At G3 Systems, we deliver modular and containerised deployable infrastructure used in some of the worlds most demanding environments, from defence and government operations to complex remote deployments.
Were looking for a Task Coordinator to join our ESS - Deployable Infrastructure Group, helping turn concepts into real-world systems that are manufactured, deployed, and used in the field.
With our integration facility located on-site, youll have the unique opportunity to see your contribution come to life. Project Management oversight and involvement in delivering systems from concept through build, integration, and final deployment, ensuring cost control and budget adherence throughout.
What youll be doing
As Task Coordinator, youll play a central role in keeping the contract programme running smoothly, connecting planning, people, and delivery to ensure tasks are executed efficiently and on time.
You will:
Support the Project Manager in delivering the contract programme successfully
Plan, create, and maintain task schedules and work plans for programme Call Off activities
Prioritise tasking based on urgency, resource availability, and operational location
Coordinate daily, weekly, and monthly assignments with field service engineers
Act as the primary point of contact for all programme Call Off tasking
Communicate clearly with stakeholders on requirements, deadlines, and progress updates
Track task completion, ensuring delivery remains on schedule
Identify delays, risks, and resource gaps, escalating where necessary
Ensure teams have the information, tools, and support required to deliver effectively
Maintain accurate records of completed tasks and outstanding actions
Take a proactive approach to problem-solving, anticipating and mitigating potential issues
Drive continuous improvement by identifying opportunities to streamline processes
Operate in full compliance with IMS policies and procedures
Why this role is different
This isnt a typical coordination role. You wont just be tracking tasks, youll be at the centre of delivery, influencing how work gets done in a fast-moving, operational environment.
What sets this role apart:
Real impact your planning and coordination directly drives contract performance and delivery outcomes
Operational exposure youll work closely with field engineers and stakeholders, gaining insight into live project environments
Ownership from day one youll be trusted to manage priorities, solve problems, and keep delivery on track
Pace and variety no two days are the same, with changing priorities, locations, and operational demands
Problem-solving focus youll anticipate issues before they arise and play a key role in keeping things moving
Opportunity to improve your ideas will help shape more efficient processes and better ways of working
Gateway role ideal for someone looking to build a career in project management, operations, or programme delivery
What were looking for
Were looking for a highly organised, proactive coordinator who can manage competing priorities, communicate clearly, and keep operations running smoothly in a fast-paced environment.
Essential
GCSEs in Maths and English (Grade AC or equivalent)
Strong working knowledge of Microsoft Office (Excel, Word, Outlook, Teams)
Clear and concise communication skills, both verbal and written
Ability to relay instructions accurately and confidently
Strong organisational and time-management skills
Ability to manage multiple tasks and shifting priorities effectively
Proactive approach to identifying and addressing delays or issues
Resourceful mindset with the ability to overcome obstacles
Experience coordinating teams and working with cross-functional groups
Accurate record-keeping and attention to detail
Desirable
Mechanical or Electrical qualification (e.g. City & Guilds, ONC)
Knowledge of BS7671 certification
Mechanical or Electrical background or experience in a technical environment
Who you are
Youre a highly organised and dependable coordinator who thrives in a fast-paced, operational environment. You enjoy being at the centre of activitykeeping people aligned, tasks on track, and delivery moving forward.
You are:
A clear and confident communicator who can engage with engineers, managers, and stakeholders alike
Naturally organised, with a strong eye for detail and the ability to stay on top of multiple priorities
Proactive and solutions-focused, able to anticipate issues and act before they escalate
Calm under pressure, with the ability to adapt quickly as priorities shift
A strong team player who builds effective working relationships across functions
Comfortable taking ownership and accountability for task coordination and delivery
Methodical in your approach, ensuring accuracy in planning, tracking, and reporting
Driven to improve processes and find smarter, more efficient ways of working
Interested in developing your career within project management, operations, or engineering environments
Not sure if you meet every requirement?
We know great candidates dont always meet every requirement. If youre interested in the role and feel it could be a good fit, wed encourage you to apply.
We value different perspectives and are committed to building an inclusive team.
What youll get in return
Opportunity to work on high-profile UK & international projects
A collaborative, technically driven team
Exposure to real-world engineering challenges and delivery
Career development within a growing, specialist organisation
Benefits include:
Competitive salary from £33,000 per annum, with potential to offer more for candidates with relevant experience
25 days annual leave
Flexible 37.5-hour working week
Private Medical Insurance (BUPA)
Life cover (3.5x salary)
Pension scheme
Salary sacrifice schemes (including eBike and electric vehicles)
Access to wellbeing platforms
Location & Working Pattern
This role is primarily site-based at our Portland, Dorset office at Osprey Quay, with flexibility to work from home when operational requirements allow.
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