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What are we looking for?
We are seeking an enthusiastic, team-focused, and self-motivated Executive Assistant to support the firm's senior management, including the CEO, COO, International Finance Director, International Risk & Compliance Director, and Head of Partnership Tax. The role involves working closely with another Executive Assistant and supervising a PA. The ideal candidate will be a good communicator with high interpersonal skills, capable of liaising across offices in the US, EU, and Asia. They should be highly organized, detail-oriented, and thrive in a fast-paced environment.
Job Details
* Title: Executive Assistant
* Reports to: Senior Management Team
* Location: London
Key Responsibilities
1. Managing confidential issues responsibly.
2. Handling complex diary management and coordinating meetings across time zones.
3. Managing email correspondence effectively.
4. Arranging complex travel plans, including visas and itineraries.
5. Producing high-quality typed work from audio and scripts, using available software.
6. Coordinating EU and International Finance meetings, including agendas and reports.
7. Assisting in firmwide initiatives, partner meetings, and corporate governance activities.
8. Supporting partner-related administrative tasks, including appraisals and funding.
9. Maintaining filing systems and secretarial duties.
10. Supporting budget presentations and ad hoc PA support to the Chairperson.
11. Resolving queries and assisting with client and partner communications.
12. Conducting internet research and managing records in HR systems.
13. Handling IT queries and seeking skills development opportunities.
14. Delegating tasks to PAs as appropriate.
Qualifications & Experience
* GCSEs in Maths and English.
* Advanced MS Office skills, strong business writing, and numeracy skills.
* At least 3 years’ experience as a PA in a financial or professional services environment.
* Typing speed of at least 65 WPM.
* Commitment to client service, confidentiality, and attention to detail.
* Calm, adaptable, and a team player.
* Self-motivated, goal-oriented, and able to work under pressure.
* Proficient with relevant software and able to produce desired outcomes.
* Excellent interpersonal and communication skills.
* Availability for 9:30 AM to 5:30 PM hours, with flexibility.
* Hybrid working policy: 2 days in-office per week.
* 12-week probation and notice periods.
* Benefits include pension, private medical, season ticket loan, gym discounts, and more.
About Withers
Withers is a law firm dedicated to people and collaboration, serving clients across the globe for over 125 years. We focus on successful individuals and private capital, working with founders, investors, and families. Our culture emphasizes flexibility, teamwork, and innovation, encouraging initiative and diversity.
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