Receptionist | £35,000 - £38,000 | Perm | City Location | Hybrid working offered every other Friday
We're recruiting on behalf of a well-established insurance firm based in the City, for a Receptionist and Meeting Room Administrator to join a small, friendly front-of-house team on a smart executive floor.
This is a full-time, office-based role, Monday to Friday, 8:30am–5:30pm.
The Role
You'll be the first point of contact for visitors and callers, delivering a polished and professional front-of-house experience. Alongside reception duties, you'll take ownership of managing a large suite of 28 meeting rooms — coordinating bookings, set‑ups, catering, and AV/technology support.
Key Responsibilities
* Managing a busy switchboard via Microsoft Teams, handling UK and international calls for approximately 400 users
* Meeting and greeting clients and visitors in a professional manner
* Full management of 28 meeting rooms including set‑up, clearance, catering coordination and AV support
* Managing the client coffee lounge, including refreshments and stock replenishment
* Preparing and distributing daily parking and weekly food/dietary schedules
* Liaising with internal teams to ensure diaries, visitor passes and hospitality requirements are up to date
* Supporting staff with Teams Rooms technology as floor ambassador
What We're Looking For
* Minimum 2 years' reception experience on a busy switchboard
* Confident, polished communicator — both written and verbal
* Strong organisational skills with the ability to multitask in a fast‑paced environment
* Proficient in Microsoft Outlook, Word, Excel and Teams
* Calm under pressure, proactive and professional at all times
Benefits
* 25 days of annual leave
* Discretionary bonus scheme
* Pension
* Private Healthcare
* Hybrid working every other Friday and early finish Fridays
REF: JGA/168322
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