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Client:
Fintellect Recruitment
Location:
bristol, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
3
Posted:
04.06.2025
Expiry Date:
19.07.2025
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Job Description:
Our Client
Our client is a very early-stage financial services provider operating in personal finance and business banking. They plan to launch focusing on credit cards, then expand into personal and business current accounts, and eventually apply for a banking license.
They have substantial funding, making this opportunity particularly exciting, more than many well-known fintechs at the same stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration and procedures, ensuring efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and occasionally to the future Board of Directors.
* Manage office organization, reception team, IT (liaising with support providers), project management, and ensure deadlines are met; oversee company documents, ensuring security and confidentiality.
* Coordinate calendars, schedule meetings, handle correspondence, and manage HR matters, acting as a liaison between management and staff.
* Perform duties professionally, adhering to procedures, policies, and guidelines.
Duties & Responsibilities
The main responsibilities include, but are not limited to:
* Organize office operations, ensuring compliance with health, safety, and GDPR regulations.
* Maintain effective electronic and physical filing systems; develop and implement data management procedures.
* Work with IT to ensure efficient office operation, procure hardware/software, and oversee special projects.
* Update company website and social media accounts regularly.
* Manage property database reports using the Property Management System (Qube).
* Oversee office supplies and liaise with suppliers.
* Recruit, train, and mentor office staff; maintain employee and training records; update Employee Handbook for compliance.
Administrative Duties
* Schedule appointments and meetings, resolving conflicts.
* Attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills.
* Excellent communication and interpersonal skills.
* Outstanding telephone manner and attention to detail.
* Problem-solving skills.
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