Job Title:Recruitment and Onboarding Co-ordinator
Location:Roxton, Bedfordshire
Position and salary:Permanent, Part time 25 hours per week, 5 hours per day. FTE salary range £27,000 to £31,000 – dependent on experience. Private Health Insurance & Life Cover. 22 days annual leave plus bank holidays.
Reporting to the HR Assistant / Officer and with their guidance and line management, the Recruitment & Onboarding Coordinator plays a key role in delivering a smooth, efficient, and positive experience for candidates and new starters. This role supports the full recruitment cycle — from advertising vacancies and scheduling interviews to preparing contracts and coordinating onboarding activities and managing the probation period. The R&O Coordinator will ensure all associated processes run effectively, and in line with company policies.
Recruitment Administration
* Review, update and get authorisation, as appropriate, each vacancy job description and associated terms and conditions of employment
* Post job adverts across relevant platforms and ensure they remain up to date.
* Screen applications and shortlist candidates against agreed criteria.
* Coordinate interviews, assessments when needed, with interviewers and hiring manager availability.
* Communicate with candidates throughout the process, ensuring timely updates.
* Prepare offer letters, contracts, and pre-employment documentation for the HR Advisor / Officer authorisation.
* Conduct right‑to‑work checks and ensure compliance with employment legislation.
* Maintain accurate recruitment data and reporting within the HR system.
Onboarding, Induction & Probation
* Coordinate pre‑boarding activities, both internal and external, including welcome communications and new starter paperwork.
* Set up new starter profiles, IT access requests, and equipment orders including laptop and mobile phone.
* Prepare induction schedules and liaise with managers to ensure readiness for their sessions.
* Deliver or support induction sessions as required.
* Track completion of mandatory training and probation reviews.
* Ensure new starters have a positive, well‑organised introduction to the organisation.
Process & Compliance
* Maintain recruitment and onboarding documentation, templates, and process guides.
* Ensure all recruitment and onboarding activities comply with GDPR and employment law.
* Support continuous improvement of processes to enhance efficiency and candidate experience.
Stakeholder Support & Communication
* Build strong working relationships with hiring managers, the HR Officer, and external partners i.e recruitment agencies.
* Provide guidance on recruitment processes and best practice.
* Respond to general HR queries related to recruitment and onboarding.
HR Department
* Operate as an integral part of the HR team, supporting colleagues as and when required to deliver tasks to the business.
* Take responsibility and lead, for recruitment and onboarding associated projects.
Essential
* Experience in recruitment administration and recruiting, HR coordination, or a similar operational role.
* Strong organisational skills with the ability to manage multiple tasks and deadlines.
* Excellent communication and relationship‑building skills.
* Strong team player work ethic and attitude.
* High attention to detail and accuracy in documentation.
* Confident using HR systems and Microsoft Office.
Desirable
* CIPD qualified.
* Experience supporting onboarding or induction processes.
* Knowledge of UK employment law and right‑to‑work requirements.
* Experience in a fast‑paced environment, ideally construction or engineering.
* Driving licence.
* Proactive, reliable, and comfortable taking ownership of tasks.
* Calm under pressure and adaptable to changing priorities.
* Friendly, approachable, and committed to delivering a great candidate and employee experience.
* Process‑driven with a continuous improvement mindset.
Culture and benefits
* Opportunities for professional development and career advancement
* A supportive and collaborative work environment
* The chance to be part of a company committed to innovation, safety and environmental sustainability.
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