Overview
We are seeking a motivated and detail-oriented Part-Time Accounts Payable Assistant to join our finance team. This role is ideal for someone with strong attention to detail, excellent organisational skills, and a proactive attitude. The successful candidate will be responsible for managing supplier invoices, staff expenses, and various administrative finance tasks, while supporting the Finance Manager in maintaining accurate financial records. This position offers the opportunity for career development— the successful candidate will be encouraged to undertake an accounting qualification (e.g., AAT or similar) with support and progression opportunities available upon completion.
Department: Business Support | Employment Type: Part Time | Location: Erith | Workplace type: Onsite
Key Responsibilities
* Supplier Invoice Management: Accurately input and process supplier invoices, ensuring compliance with company policies and approval procedures.
* Staff Expenses: Manage and process staff expense submissions, verifying receipts and ensuring correct coding and approval. Include bookings for travel, such as flights and hotels.
* Business Account Management: Oversee business accounts such as Amazon, Viking, and other suppliers, ensuring transactions are tracked, reconciled, and recorded correctly.
* Staff Birthday Scheme: Administer and manage the staff birthday scheme, ensuring timely recognition and budget tracking.
* Payroll Assistance: Support the Finance Manager with payroll preparation and related administrative tasks (following successful completion of probation).
* Payment Processing: Assist with supplier and staff payment processing (following successful completion of probation).
* Budget Assistance: Support budget tracking and reporting, including monitoring spend against departmental budgets.
* Maintain accurate financial records and support month-end processes as required.
* Communicate effectively with internal departments and external suppliers to resolve any queries or discrepancies.
* Annual Leave Cover: Provide cover for other finance team members during periods of leave, ensuring continuity of service.
Skills, Knowledge and Expertise
* Excellent communication and interpersonal skills.
* Ability to manage multiple priorities and meet deadlines.
* Team-oriented approach with flexibility to support wider finance activities.
* Strong numerical and data entry skills with a high level of accuracy.
* Proficiency with Excel and accounting or ERP systems (e.g., Xero, Sage).
* Previous experience in accounts payable, bookkeeping, or general finance administration.
Benefits
* Flexible working hours
* SalSac Pension Scheme
* Tusker Car Scheme
* Private Medical Care
* Home Electronics SalSac Scheme
* Holiday Buy/Sell scheme
* Potential for growth and cross-training within the finance function
About PSTAX
PSTAX is a VAT and tax consulting firm specialising in serving public sector bodies such as NHS, local authorities, police forces, and fire and rescue services. PSTAX sits in the Opto Group that has recently been acquired by Dains Accountants, alongside its sister company, S3TAX, a specialist third-sector VAT advisory firm.
Ranked 29th in the National Accountancy Age ranking by firm size. With over 700 talented individuals across the UK and Ireland, we are a force to be reckoned with.
Our core services are Accountancy & Business Services, Audit, Corporate Finance, Forensic Accounting, and Taxation alongside outsourced FD and HR support. Integrated into our DNA are the values of Fairness, Working & Succeeding Together, Integrity and Valued Relationships. This shapes everything we do, creating a vibrant and supportive work culture.
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