Job Description
Recruitment Coordinator
Hays, Rushden
Who we are:
With over 50 years of business success, we have a reputation as the world leader in specialist recruitment and workforce solutions. Joining Hays isn’t just about being part of a global business leader, it’s about making a difference in the world of work.
The Opportunity:
Join our Hays onsite recruitment team as a Recruitment Coordinator—an integral role at the heart of our client partnership. You will support the recruitment lifecycle, maintain high‑quality data and reporting, and act as a key link between hiring managers, external suppliers, candidates, and internal colleagues.
Based on site in Rushden, you’ll work closely with senior stakeholders across a well-established Construction industry account operating across London, Northampton, Leicester and Liverpool.
This is a varied, fast‑paced role ideal for someone who is organised, proactive, confident engaging with stakeholders, and able to bring both personality and backbone to day‑to‑day interactions.
What you’ll be doing day-to-day:
* Managing the end-to-end coordination of the recruitment lifecycle.
* Liaising with hiring managers to extend workers past their end dates and gather feedback throughout the process.
* Coordinating vacancy briefing calls and working with Hays consultants and/or agency partners to support fulfilment.
* Acting as the primary point of contact for internal hiring managers, third‑party suppliers, Recruitment Consultants and stakeholders.
* Ensuring data integrity across systems and producing accurate, regular management information and account reporting.
* Overseeing time-sheet approval processes for approx. 250 contractors
* Reviewing and supporting reporting on DBS recharges.
* Speaking with the business about reporting carried out on the account and ensuring information is clear, consistent, and timely.
* Contributing to the development of a smooth, efficient MSP service through continuous process improvements.
What you’ll need to succeed:
You will thrive in this role by bringing strong organisational, interpersonal, and problem‑solving skills. To succeed, you’ll have:
* Strong communication ability with confidence to build relationships with senior stakeholders and challenge appropriately where needed.
* Excellent organisational skills with the ability to multitask, prioritise and meet deadlines.
* An analytically minded approach and solid working knowledge of MS Outlook, Excel and Teams.
* High attention to detail and a proactive mindset, particularly when solving problems or navigating queries.
* Versatility and resilience — someone who brings attitude, personality and the backbone to handle challenges constructively.
* Experience with VMS systems such as 3SS (desirable but not essential).
* Experience coordinating offices, teams or events (also desirable but not required).
What you’ll get in return:
* Culture built on rewarding success and the opportunity to influence your earning potential.
* Best technology in the industry and a renowned training programme to support success and drive rapid career progression.
* Flexible hybrid working patterns.
* Opportunity to take your career globally.
* Incentives and rewards to recognise performance locally, regionally, and nationally.
* Broad range of employee wellbeing initiatives and benefits.
* Referral bonus scheme.
* Community of support networks from Hays Pride to Parents@Hays.
* Paid charity day for all employees #HaysHelps and working closely with charity partners.
At Hays, we know that diverse teams deliver better results, and that inclusion fuels our innovation. We’re committed to building a culture where different perspectives are embraced and where all of our people can flourish.
As an Equal Opportunities Employer, we see Diversity, Equity & Inclusion not just as the right thing to do but also as a business advantage. We welcome applicants from talented people of all backgrounds who want to grow with us & contribute to our shared success.