SecretaryWe are recruiting for an experienced Legal Secretary to join our Financial Services Disputes and Investigations team in Belfast. This is a full time, permanent position, offered on a hybrid working basis.
Your Role
The successful Legal Secretary will play a key role in supporting the largest team in our Belfast office, helping to deliver an exceptional level of support to colleagues and our clients. You will work closely with our team's Office Assistant, helping to manage tasks and ensure deadlines are met. The day-to-day activities will be critical to ensuring that the team's administrative support is met and will including the following:
1. Support the team by carrying out all secretarial tasks and help, when necessary, with all administrative tasks.
2. Manage delivery of the admin support including the oversight of activities undertaken by the team's Office Assistant.
3. Creating/amending documents/correspondence.
4. Assisting the fee earners with financial management disbursements, client balances, dealing with a range of client specific billing requirements.
5. Create the monthly invoices to be issued to the clients.
6. Diary management for all fee earners; arranging internal and external appointments and, making arrangements for meetings; booking meetings rooms or external venues as required.
7. Confident telephone manner when dealing with clients, solicitors, barristers by phone and taking accurate messages.
8. Proof reading, amending and house styling legal reports and documents.
9. Working with secretaries nationally across the Group on service delivery and process enhancements.
10. Booking inter-office travel and managing expenses claims.
11. Supporting with management of Court attendance across team.
12. Undertaking LandWeb searches and scheduling title deeds.
Your Skills and Experience
13. Previous Legal Secretary/PA experience is essential, preferably within litigation.
14. Strong IT systems skills are required.
15. Extensive experience in Outlook, Word, PowerPoint and Excel are required.
16. Ideal candidate will have experience in case management systems.
17. Exceptional prioritising/organisational skills.
18. Strongmunication skills and proven track record of working within a team.
19. Strong ability to self-manage a large workload in a busy team.
20. Confident in delegation of work.
Your Team
TLT has one of the largest dedicated Financial Services Disputes practices in the UK, with partner led teams in all jurisdictions. We act for a range of financial institutions including large UK banks, international banks, challenger banks and fintechs, givingmercial and practical advice to resolve disputes.
We advise across the whole spectrum of contentious issues associated withmercial, business and consumer finance, including dispute resolution, pre-litigation management and Alternative Dispute Resolution.
About TLT
Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.
We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,200 people in offices across the UK and a network of partner firms across Europe, India and the US. In 2021 we were named The Lawyer's Law Firm of the Year, recognising our incredible success story.
Our purpose is to protect, prepare and progress our clients for whates next and it's essential that we do the same for our people, our planet and ourmunities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.
Our Benefits
We value our employees highly and we want you to feel valued. You'll receive apetitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.
At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people.
TLT ismitted to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate.
We wee applications from people with disabilities and aremitted to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors
INDTLT Job ID 4770