Director, Global Lease Administration - Contract (12-24 months)
Join to apply for the Director, Global Lease Administration - Contract (12-24 months) role at Baker McKenzie
Director, Global Lease Administration - Contract (12-24 months)
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Join to apply for the Director, Global Lease Administration - Contract (12-24 months) role at Baker McKenzie
The Director, Global Lease Administration - Contract will manage and optimize our global lease portfolio, ensuring compliance with internal policy, lease terms and supporting strategic real estate initiatives. The role-holder will work closely with various Alliances, local offices, stakeholders, Finance leadership, internal audit, and external vendors to streamline the lease administration processes and drive cost efficiencies.
Responsibilities:
* Policy Development: Develop standards and policy relating to the type of space, size of space, and build-out parameters that would better standardize a global approach and manage cost
* Lease Management: Maintain and manage a centralized database of all global leases to support decision-making processes, driving a proactive approach, ensuring accurate record-keeping, timely renewals, and compliance with lease terms
* Negotiation: Support offices with negotiations for lease renewals, amendments, new leases, and build-out vendor and supplier agreements, leveraging market research and alternative options to secure favorable terms, supporting decision-making through benchmarks on space utilization and market trends
* Build relationships and offer support and guidance to the Firm’s Chief Executives, Regional Operating Officers and the Global Management Committee
* Financial Analysis: Conduct financial analysis to assess occupancy costs, budget for potential increases, and explore options for financial incentives or concessions from landlords
* Market Research: Compare current market rates for similar properties, investigate alternative locations, and understand landlord positions and market conditions
* Legal Compliance: Ensure compliance with local and international regulations, review changes in zoning laws or building codes, and consult with legal and procurement on lease terms, liabilities and reporting obligations
* Strategic Planning: Develop and implement a strategic roadmap for lease management, optimizing space utilization and supporting fit for purpose, remote/flexible work trends
* Technology Integration: Assist and collaborate with IT in developing standards for AV and IT equipment in our office refurbs and relocations.
* Employee Amenities: Evaluate amenities that enhance employee satisfaction and productivity, ensuring the workspace promotes a healthy and safe environment
* Support the ESG objectives by tracking and reporting sustainability metrics, collaborating with our CSO to ensure progress related to the Firm’s targets (i.e. LEEDs, BREEAM, etc).
Skills and Experience:
* A bachelor’s degree in business administration, real estate, finance, or related courses
* Strong experience in lease administration, real estate management, or a related role in a multi-continent environment
* Strong negotiation skills and experience in managing complex lease agreements, considering local language requirements during lease negotiations and review of terms
* Able to work collaboratively with cross-functional teams with multiple stakeholders, brokerage firms, as well as individually
* Excellent project management and budgeting skills
* Solid and verifiable experience with local and international real estate regulations and compliance
* Proficient in lease management software and tools
* Exceptional communication and interpersonal skills
* Sound understanding of law firm structure and environment
* Proficient with Microsoft Office suite of products (Outlook, Excel, Word, PowerPoint)
* A passion for learning new tools and systems (e.g. Real Estate hub, SAP, etc.) and data management is necessary
* Keen attention to detail with a commitment to data accuracy and integrity
* Effective time management ability and prioritization are essential to meet deadlines, ensuring individual project success
* Able to make effective, accurate decisions and judgment calls resulting in workplace improvements, profitability and best practices
* Positivity and the adoption of a solution-based approach in all aspects of work
Seniority level
* Seniority level
Director
Employment type
* Employment type
Full-time
Job function
* Job function
Legal
* Industries
Law Practice
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