Executive Assistant to Group CEO
📆 6-Month Fixed Term Contract (Maternity Cover)
💰 Salary: £35,000 per annum (pro rata)
⚡ Immediate Start
We're looking for an experienced and highly organised Personal / Executive Assistant to join our team on a 6-month fixed term contract, providing maternity cover. Reporting directly to the Group CEO, this is a key role supporting the Group CEO, Group Board and Executive Leadership Team in a fast-paced, dynamic environment.
🔑 The Role
You'll deliver comprehensive executive support, including diary management, travel coordination and board administration. You'll also support Group-wide travel and hospitality arrangements and work alongside Corporate Marketing & Communications to help deliver Group events 🎤✨
This role requires professionalism, discretion and exceptional attention to detail.
📌 Key Responsibilities
🔐 Handle sensitive commercial and personnel information with the highest level of confidentiality
📅 Manage complex diaries, meetings, travel and accommodation (including international travel)
📝 Prepare, collate and circulate Board and Executive meeting papers accurately and on time
✈️ Coordinate travel arrangements for staff, Board and Executive Leadership Team
💳 Manage credit card and cash expenses for the Chairman, Board and ELT
🎉 Organise business events, committee meetings and Group hospitality, including catering
🎨 Support the preparation of presentations for key meetings and events
💻 Manage CEO and Group travel invoicing through the Company ERP system
✅ Act as delegate for CEO approvals on internal systems
🗂 Maintain effective filing and data retrieval systems
📢 Ensure all internal and external communications present the organisation professionally
🤝 Carry out additional tasks as required by senior leadership
👤 About You
You'll have at least three years' experience supporting senior executives and enjoy working in a busy, high-performing environment. You're proactive, adaptable and confident engaging with senior stakeholders.
You'll also bring:
💬 Excellent written and verbal communication skills
🔄 A flexible, solutions-focused approach to work
🔍 Strong attention to detail and ability to manage multiple priorities
📊 Advanced Microsoft Office skills, including PowerPoint
🌟 A customer-focused mindset and ability to act as a trusted advisor
🎓 A minimum of five GCSEs (or equivalent)
🚗 Willingness to travel to Group sites as required, with access to your own transport
📩 Available immediately and looking for a high-impact fixed-term role?
We'd love to hear from you!
Brook Street NMR is acting as an Employment Agency in relation to this vacancy